Position: Office Administrator and Proposal Writer
Location: Vancouver, BC,
Job Type: Full-Time, Permanent,
Role Type: Hybrid (minimum 4 days in office)

QUALIFICATIONS AND SKILLS

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with Adobe InDesign is an asset.
• Experience in office administration, executive support, or a similar role, is an asset.
• Strong written communication skills
• Exceptional organizational, multitasking, and time-management abilities.
• Friendly and professional demeanor with excellent interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.
  Job Type: Full-time
  Pay: $48,000.00-$58,000.00 per year

Additional pay:

• Overtime pay

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• RRSP match
• Wellness program

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Vancouver, BC: reliably commute or plan to relocate before starting work (preferred)

Work Location: Hybrid remote in Vancouver, B

ABOUT THE ROLE

We are currently seeking an Office Administrator and Proposal Writer to join our team on a permanent, full-time basis. This dynamic position is ideal for a detail-oriented professional who enjoys maintaining smooth office operations and is interested is developing Proposals for various engineering projects.

KEY RESPONSIBILITIES

• Greet and assist visitors in a professional and friendly manner.
• Manage incoming phone calls, emails, and internal/external messages, ensuring timely redirection or follow-up.
• Coordinate mail, packages, and courier deliveries for incoming and outgoing items.
• Assist in organizing and supporting internal events, including team building and social gatherings.
• Coordinate with office suppliers
• Maintain accurate filing systems and perform photocopying, scanning, and data entry tasks as required.
• Provide administrative support to the Office Manager and perform general office administration duties.
• Develop high-quality proposals, expressions of interest, and other project/proposal documents.
• Search for Bid opportunities
• Collaborate with technical teams and leadership to gather content for proposals and submissions.
• Maintain proposal templates, project sheets, and company credentials.
• Assist in ensuring proposal content aligns with client requirements and organizational branding standards.
• Track submission deadlines and ensure timely, complete responses to RFPs, RFQs, and other opportunities.