REQUIRED QUALIFICATIONS

• The ideal candidate possesses a Bachelor’s degree in Business Administration or a related

field and 1+ years of work experience in an AP role, as well as 2+ years of experience in an office administrative role.

• Strong communicator with exceptional interpersonal skills and a professional demeanor.
• Time management skills
• Reception experience
• Multi-tasker, able to manage several ongoing projects
• Strong organization skills, attention to detail and passion for providing excellent

administrative support.
Job Types: Full-time, Permanent
Pay: $45,241.41-$56,056.31 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Experience:

• Customer service: 1 year (preferred)
• Business administration: 2 years (required)
• Accounts payable: 1 year (required)

Work Location: In perso

ADMINISTRATIVE RESPONSIBILITIES

· Answer the phone, directing the call to service, the appropriate office extension or cell phone, or provide the relevant e-mail address.
· Maintain office equipment, ensure they are working correctly and liaise for any maintenance or supplies.
· Maintain and order office and kitchen supplies, track and order prior to running out.
· Manage company cell phones and tablets: order phones, tablets and accessories for new employees as needed, schedule repairs or replacements, manage and schedule phone upgrades, review the company cell phone bill.
· Manage the contact e-mail (contact@appliedsystemstechnologies.com); answer or direct the emails to the relevant parties.
· Pick up, sort, stamp and distribute the incoming mail.
· Schedule all couriers.
· Manage the company insurance policy: provide customers with COI as requested and handle annual renewals. Liaise with the insurance company, vehicle repair shops, vehicle rental companies and our drivers to minimize lost time and coordinate all repairs.
· Assist in compiling tenders, printing up labels, filling in information as needed.
· Arrange and coordinate travel plans for all employees as required for work or training purposes
· Assist in organizing company events.
· Work as part of the company’s Social Media team – updating company blog, taking photos

at company events, updating company Instagram and LinkedIn Accounts.

• Assist in organizing company events, as needed.

· Manage company swag – compile information and options, gather pricing, manage budgets and distribution of swag.
· Provide relevant accident information for insurance purposes
· Various other duties as required.

ACCOUNTING RESPONSIBILITIES

• Reconcile Gas card receipts to statements
• Post and reconcile company credit card receipts for all employees, excluding sales and

executives.

• Special projects as required.

SAFETY RESPONSIBILITIES

· Work in a way that will not endanger yourself or others
· Use or wear the equipment, protective devices, or clothing that the legislation or company requires.
· Work safely in accordance with the company’s or the client’s health and safety policy and program and with the Occupational Health and Safety Act and applicable regulations.
· Immediately report unsafe conditions and/or existence of any hazard to the supervisor.
· Report all accidents, injuries, first aid and near-misses immediately to the supervisor
· Advise other workers or unsafe conditions or work practices
· Participate in solving health and safety problems.

field and 1+ years of work experience in an AP role, as well as 2+ years of experience in an office administrative role.

• Strong communicator with exceptional interpersonal skills and a professional demeanor.
• Time management skills
• Reception experience
• Multi-tasker, able to manage several ongoing projects
• Strong organization skills, attention to detail and passion for providing excellen