Office Administrator / Archivist at New York Life

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Aug, 26

Salary

67500.0

Posted On

09 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Archiving, NAIC Filings, Office Management, Excel, Word, PowerPoint, SharePoint, Written Communication, Oral Communication, Interpersonal Skills, Customer Relations, Attention To Detail, Expense Processing, Employee On-boarding, Vendor Management, Records Retention

Industry

Financial Services

Description

Location Designation: Hybrid - 3 days per week About New York Life Investment Management With over $800 billion in assets under management, NYLIM is a Pensions & Investments' Top 30 Largest Money Manager and one of the largest global asset managers serving institutional, retail and insurance clients. NYLIM brings together the firm’s global investment teams under one unified brand, combining specialized expertise with the strength and stability of New York Life. Our platform is built on disciplined active management, deep investment capabilities and a long-term partnership approach designed to deliver enduring value across market cycles and help clients navigate the next era of investing. More powerful, together, we combine the agility of specialized investment teams with the scale and longevity of a leading mutual institution. We are seeking an Administrator /Library Archivist to file/maintain private placement documentation, handle NAIC filings, provide support for annual updates of Business Continuity and Records Retention plans and handle various office management functions. What You'll Do: File, catalogue, maintain and archive private placement documentation, monitoring the group inbox Responsible for ensuring timely and accurate NAIC filings Assist with the annual updates of both the Business Continuity and Record Retention plans Process expenses and initiate requests for vendor invoices Administer the process of on-boarding new employees which include the procurement of hardware i.e.: computers, phones, printers, etc. Act as liaison between employees and building services to ensure requests are fulfilled Assist with ordering office supplies in close coordination with group admin assistants Assist with various administrative tasks as needed i.e.: catering, reserving conference rooms for meetings Maintain positive and collaborative working relationships with manager, co-workers and colleagues What You'll Bring: High School Diploma or Associate Degree in Business Administration Minimum of 5 years related experience Advanced PC skills, including Excel, Word, PowerPoint and SharePoint Strong oral and written communication skills Effective interpersonal and customer relation skills Strong attention to detail #LI-AM1 Job Level: LEVELCS2 Pay Transparency Salary Range: $50,000-$67,500 Overtime eligible: Nonexempt Discretionary bonus eligible: Yes Sales bonus eligible: No Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program. Our Benefits We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site. Our Commitment to Inclusion At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Life’s leadership in this space. Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com. Job Requisition ID: 94000

Responsibilities

The role involves filing and archiving private placement documentation and ensuring accurate NAIC filings. Additionally, the administrator handles office management tasks, employee on-boarding, and updates to business continuity and records retention plans.