The Office Administrator will handle general administrative and front-desk duties for a medium sized corporate office. The Office Administrator will provide administrative support to various departments including: Human Resources, Health and Safety, Logistics, Accounting, and assist with coordinating special events.

Responsibilities

• Handle front office reception and administration duties; Ensure reception area is tidy
• Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries
• Perform filing and clerical duties; Send emails and faxes; Filing Accounts Payable
• Ensure office extension lists are up to date and dispersed; coordinate and send out birthday announcements; coordinate and organize office events (i.e. catered lunch).
• Coordinate mail flow in and out of the office; Sort and distribute; Prepare outgoing mail
• Handle company inquiries; Route calls to appropriate people
• Direct visitors by maintaining employee and department directories
• Maintain security by following procedures
• Assist Human Resources department by screening and creating short lists for direct labor recruitment, schedule interviews, conduct reference checks, and all other duties as assigned.
• Ensure professional communication with candidates via phone and email, as required.
• Assist Health and Safety initiatives by organizing certification as required; following up on certification as required and; coordinating in-house and external training, as required.
• Assist Logistics Department when required; schedule and coordinate small packages via DHL, UPS, Purolator and others, as required; Provide tracking and delivery information, as required.
• Assist Accounting department by performing filing and clerical duties; accurate data entry as required and, updated ERP system in place, as directed.
• Assist CMO with special events and campaigns as required; Coordination and organization of data and contact information, preparation of marketing materials and communications, and all other duties as assigned.

Qualifications

• 2+ years’ experience as an Administrative Assistant, Office Administrator, Receptionist or other relevant role
• Customer service oriented
• Excellent written & verbal communications
• Demonstrated ability to multi-task, organize and prioritize work
• Proven track record of personal responsibility and accountability

AB

• Handle front office reception and administration duties; Ensure reception area is tidy
• Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries
• Perform filing and clerical duties; Send emails and faxes; Filing Accounts Payable
• Ensure office extension lists are up to date and dispersed; coordinate and send out birthday announcements; coordinate and organize office events (i.e. catered lunch).
• Coordinate mail flow in and out of the office; Sort and distribute; Prepare outgoing mail
• Handle company inquiries; Route calls to appropriate people
• Direct visitors by maintaining employee and department directories
• Maintain security by following procedures
• Assist Human Resources department by screening and creating short lists for direct labor recruitment, schedule interviews, conduct reference checks, and all other duties as assigned.
• Ensure professional communication with candidates via phone and email, as required.
• Assist Health and Safety initiatives by organizing certification as required; following up on certification as required and; coordinating in-house and external training, as required.
• Assist Logistics Department when required; schedule and coordinate small packages via DHL, UPS, Purolator and others, as required; Provide tracking and delivery information, as required.
• Assist Accounting department by performing filing and clerical duties; accurate data entry as required and, updated ERP system in place, as directed.
• Assist CMO with special events and campaigns as required; Coordination and organization of data and contact information, preparation of marketing materials and communications, and all other duties as assigned