We are seeking a proactive and organized Office Administrator/Personal Assistant to join our transport company. This role is ideal for a graduate who is looking to play a pivotal part in our dynamic team, supporting daily office operations and providing personalized administrative support to senior management. The ideal candidate will possess excellent communication skills, a keen eye for detail, and the ability to multitask in a fast-paced environment.

QUALIFICATIONS AND SKILLS:

• Education: A graduate degree (Bachelor’s) in Business Administration, Management, Logistics, or a related field.
• Experience: Previous experience in an administrative or personal assistant role is preferred, ideally within the transport or logistics industry.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with using office equipment.
• Communication Skills: Excellent verbal and written communication skills, with a professional and courteous manner.
• Organizational Skills: Strong organizational and multitasking abilities, with a high level of attention to detail.
• Problem-Solving: Ability to work independently, prioritize tasks, and solve problems efficiently.
• Interpersonal Skills: A team player with a positive attitude and the ability to build relationships with colleagues and clients.
• Time Management: Capable of managing time effectively, especially when working under pressure and meeting deadlines.
• Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.

• Administrative Support: Manage the day-to-day administrative tasks, including answering phone calls, responding to emails, handling correspondence, and organizing paperwork.
• Personal Assistance: Provide direct support to senior management, including managing schedules, booking appointments, arranging travel and accommodation, and preparing meeting agendas.
• Office Management: Ensure the smooth running of the office by ordering supplies, maintaining office equipment, and managing office maintenance requests.
• Data Entry & Reporting: Maintain accurate records of transportation schedules, expenses, and employee information. Prepare regular reports and presentations as required.
• Document Management: Create, organize, and maintain electronic and paper filing systems for company documents, contracts, and confidential information.
• Communication: Liaise with clients, suppliers, and internal teams, ensuring effective communication and prompt responses to inquiries.
• Logistics Support: Assist in coordinating transport schedules, tracking deliveries, and ensuring that drivers have all necessary documentation for their routes.
• Invoicing & Billing: Support the finance team with basic invoicing, processing payments, and tracking expenses related to transportation services.
• Meeting Coordination: Organize and coordinate meetings, including booking venues, preparing materials, and taking minutes when required.
• Project Support: Assist with special projects and tasks as assigned by management, ensuring deadlines are met and tasks are completed to a high standard.
• Customer Service: Handle customer inquiries and provide assistance where necessary, ensuring a high level of customer satisfaction.