Office Administrator Assistant at My Serenity Mental Wellness

Rancho Cucamonga, California, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Aug, 26

Salary

25.0

Posted On

17 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Medical Billing, Insurance Claims Submission, ICD-10, CPT Codes, Insurance Verification, Customer Service, Scheduling, Client Intake, Social Media Coordination, Clinical Risk Management, Administrative Support, Written Communication, Verbal Communication, Organization, Prioritization, Detail Orientation

Industry

Description

Benefits: 401(k) Dental insurance Paid time off Vision insurance Wellness resources Benefits/Perks Hybrid (3-4 Office) Competitive compensation Dental & Vision Supplemental Benefits 401k Job Summary We are seeking an experienced Administrative Office Assistant to join our team! In this role, you will support the daily operations of the practice by assisting with client communication, scheduling, referrals, and general administrative tasks. You will serve as a central point of coordination between clients, therapists, and administrative processes, and operational workflows run smoothly. The ideal candidate is proactive, organized, and able to balance multiple responsibilities while maintaining professionalism and attention to detail. The ideal candidate is detail-oriented, responsive, and able to manage multiple responsibilities while maintaining a calm and professional presence. If you enjoy working in a supportive environment and contributing to both client care and team operations, we would love to hear from you. REQUIRED QUALIFICATIONS Experience with medical or mental health billing Experience submitting insurance claims and working with payers Familiarity with ICD-10 (and CPT codes preferred) Experience verifying insurance benefits Strong attention to detail and accuracy Responsibilities Provide professional and respectful customer service via phone, email, and in person Respond to calls, emails, and messages within expected timeframes Serve as a point of coordination between clients, therapists, and internal operations Support scheduling, referrals, and client intake processes Maintain accurate logs and trackers (Call Log, Referral Tracker, etc.) Ensure administrative workflows are followed consistently and thoroughly Assist with basic billing tasks including charging services and supporting client balances Communicate payment-related information clearly and professionally when needed Support daily office operations and ensure a smooth and organized environment Assist with administrative tasks, documentation, and coordination as assigned Assist with social media coordination and content collaboration as directed SOCIAL MEDIA SUPPORT (COLLABORATIVE) Assist with social media coordination and content co Qualifications Strong communication and customer service skills Highly organized and detail-oriented Ability to manage multiple tasks and prioritize effectively Comfortable working within structured systems and processes Proactive, reliable, and solution-oriented Previous administrative experience preferred Experience in a healthcare or mental health setting is a plus Extensive knowledge of clinical risk management Excellent written and verbal communication skills Additional Information This role is essential to the overall function of the practice and contributes directly to both client experience and team efficiency. We are looking for someone who takes ownership of their work and is committed to supporting a professional, organized, and supportive environment. Please complete the full application online under "Hiring": https://www.myserenitymw.org/ Flexible work from home options available.

Responsibilities

The role involves supporting daily practice operations through client communication, scheduling, and administrative coordination between clients and therapists. Additionally, the assistant handles basic billing tasks, insurance claims, and collaborative social media content support.