Office Administrator at Best Service Team

Dubuque, Iowa, United States -

Full Time

Start Date

Immediate

Expiry Date

28 May, 26

Salary

0.0

Posted On

27 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Computer Systems Learning, Data Gathering, File Management, Reporting, Accounts Receivable, Invoicing, Data Management, Credits Processing, Inventory Management, Data Entry Accuracy, Financial Reporting, Error Resolution, Attention To Detail, Team Attitude, Dependability

Industry

Description

Description Thompson Tire and Service has a unique opportunity for someone to take on the Office Administrator position. Experience in the tire industry is not required, but we need an individual with above-average organizational skills and the ability to learn new computer systems. The ideal candidate would thrive on gathering store operation documentation and information, compiling it into orderly files and systems to support this facility's management and reporting functions. We need someone ready to tackle accounts receivable, invoicing, data management, credits, and inventory. If you are highly organized, pay attention to detail, have a positive team attitude, are dependable, and have always wanted this position, this might be for you. Job Duties: · Enter data accurately into the computer system, tracking results for proper credits and billing. · Assist in open invoices, daily and month-end close, and reporting as assigned. · Create and make daily deposits and other financial reporting as required. · Data Entry of invoices, purchase orders, payables, billing, and other tasks. · Find and resolve invoice, credit, and inventory errors to ensure accuracy. · Monitor paper flow to ensure all documents are accounted for, filled out completely and legibly, and filed or distributed to the appropriate parties. · Communicate issues and discrepancies to the Store Manager and Corporate Office. · Maintain consistency in all data with strict attention to detail and fact-checking regularly. · Answer phones as needed. Requirements The requirements listed below are representative of the knowledge, skill, and/or ability required. · 2-4 years’ previous office experience preferred but not required. · Ability to read and interpret documents such as invoices and statements. · Ability to write routine reports and correspondence. · Ability to solve practical problems with common sense and develop new and better methods for job excellence. · Ability to interpret instructions furnished in written, oral, diagram, or schedule form. · Computer use and knowledge of Excel required. Work Environment & Physical Demands Tire shop environment Compensation & Benefits Competitive pay commensurate with experience Comprehensive benefits package, including: Medical, dental, and vision insurance Supplemental Insurance Paid time off and holidays 401 (k) with company matching up to 4%

Responsibilities

The Office Administrator will be responsible for accurately entering data, assisting with daily and month-end closing procedures, creating deposits, and managing various financial documents like invoices and purchase orders. Key duties also involve resolving discrepancies in invoicing, credits, and inventory, and ensuring all paper flow documents are complete and properly filed.