Full job description

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our landscape and contracting company. The ideal candidate will assist with office administration, customer communications, scheduling, document management, and coordination between clients, suppliers, and project teams. This role is essential in ensuring smooth business operations and excellent customer service.

Key Responsibilities

• Answer and direct phone calls, emails, and customer inquiries professionally.
• Schedule appointments, meetings, and project-related activities.
• Prepare quotations, invoices and other administrative documents.
• Maintain accurate records of projects, contracts, permits, and client files.
• Monitor office supplies and place orders as needed.
• Assist with payroll data, timesheets, and employee records.
• Track project progress and update management on administrative requirements.
• Organize and maintain filing systems, both physical and electronic.
• Support management with reports, presentations, and correspondence.
• Ensure compliance with company policies and documentation procedures.
• Perform other administrative duties as assigned.
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