Office Administrator at Bjak

Madison, Mississippi, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Jul, 26

Salary

0.0

Posted On

25 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office administration, Executive support, Organizational skills, Communication, Microsoft Office Suite, Filing systems, Project management, Problem-solving, Critical thinking, Confidentiality, Time management, Vendor management, Strategic planning, Attention to detail

Industry

Software Development

Description

BJAK is building Southeast Asia’s leading digital financial platform. We thrive on speed, precision, and excellence in every function. We are seeking a highly organized, proactive, and detail-oriented Office Administrator to ensure the smooth operation of our CEO's office and administration, acting as a trusted partner to our leadership. Key Responsibilities: Manage Critical Correspondence: Review all incoming letters, documents, and communications daily; identify urgent matters and escalate immediately to the respective leader. Office Coordination: Maintain structured filing systems for all documents, ensuring accessibility, accuracy, and confidentiality. Leadership Support: Schedule and coordinate meetings, appointments, and travel for senior management, anticipating needs and managing priorities effectively. Communication Gatekeeper: Serve as the first point of contact for internal and external stakeholders, ensuring prompt, professional, and accurate responses. Operational Excellence: Monitor deadlines, follow-ups, and action items; proactively flag risks and ensure timely completion of tasks. Administrative Execution: Draft memos, reports, and internal communications; manage office supplies and liaise with vendors to maintain seamless operations. Project Assistance: Support leadership with special projects and initiatives, providing strategic administrative input where needed. Qualifications & Skills: 3–5 years of experience in office administration or executive support, preferably in fast-paced corporate or startup environments. Exceptional organizational skills with the ability to manage multiple priorities and deadlines with precision. Strong written and verbal communication skills; professional and confident in handling senior leadership matters. Proficient in Microsoft Office Suite and office management tools. Highly discreet and capable of handling confidential information with integrity. Self-starter with a proactive mindset; thrives under ambiguity and can anticipate needs before they arise. Preferred Attributes: Experience working closely with senior management or in a CEO office setting. Strong problem-solving and critical thinking skills with an ownership mindset. Ability to act as a trusted liaison between leadership, staff, and external stakeholders. Why Join Us Unparalleled exposure and fast-tracked career growth at a leading SEA tech company. Above-market compensation Flat, no-politics environment that values speed, ownership, and clarity. Our Team & Culture We’re lean, high-performance, and output-focused. Titles don’t matter - results, ownership, and integrity do. We value entrepreneurial thinking, speed, and relentless execution. If you’re driven to make an outsized impact, thrive under ambiguity, and enjoy shaping the future of a high-growth company, this is your arena.

Responsibilities

The Office Administrator will manage critical correspondence, coordinate meetings and travel for senior management, and serve as the primary point of contact for stakeholders. They are also responsible for maintaining filing systems, drafting internal communications, and supporting leadership with special projects.