ABOUT US:

Ex Animo Coffee & Pastry is a fast growing wholesale facility, selling delicious pastries and fresh roasted coffee in the Greater Vancouver Area. We’re looking for a detail-oriented and organized Office Administrator / Bookkeeper to help support our operations and keep the back office running smoothly.

POSITION SUMMARY:

The Office Administrator / Bookkeeper will play a key role in the day-to-day operations of our business. This involves managing administrative tasks, bookkeeping, and providing support to our production teams. You will be the go-to person for ensuring our financial records are accurate and our office stays organized and efficient.

REQUIREMENTS:

• 3+ years of experience in bookkeeping and office administration
• Proficiency with QuickBooks (or similar software) and Microsoft Office Suite
• Strong proficiency with Microsoft Excel
• Strong attention to detail and organizational skills
• Ability to multitask and prioritize effectively in a fast-paced environment
• Excellent communication skills, both written and verbal
• Experience in the food industry is a plus, but not required
• Someone looking to grow with the Company
• Self starter
  We offer competitive compensation based on experience.
  If you are a detail-oriented individual with excellent organizational skills, we would love to hear from you!
  Job Type: Full-time
  Pay: $23.00-$28.00 per hour
  Work Location: In perso

Bookkeeping:

• Maintain accurate financial records using QuickBooks or similar software
• Process accounts payable and receivable
• Reconcile bank and credit card statements
• Prepare monthly financial reports for management
• Perform basic bookkeeping (Cash, AP, AR and inventory)
• Generate invoices and process the payment

Office Administration:

• Answer phone calls and emails professionally, provide phone etiquette and excellent customer service to clients and visitors
• Maintain filing systems and company records
• Assist with order entry, invoicing, and customer account management
• Assist in organizing daily orders and communicating with roasting and kitchen staff
• Handle shipments to Canada and USA
• Organize and maintain physical and electronic files and records
• Assist in the development and implementation of office policies and procedures