JOB OVERVIEW

We are currently seeking a meticulous and organized Office Administrator/bookkeeper to join our team and manage a variety of administrative and bookkeeping tasks. It is a temporary full-time position for maternity leave coverage but may lead to permanent position. This position requires strong organizational skills, effective communication abilities, and a commitment to maintaining an efficient work environment.

Qualifications:

• Proven experience as a bookkeeper or office administrator.
• Proficiency in bookkeeping, QuickBooks software, and MS Office Suite. QUICKBOOKS ONLINE AND DESKTOP EXPERIENCE IS MANDATORY, AS TRAINING ON THIS WILL NOT BE PROVIDED
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Attention to detail and a high level of accuracy.
• Ability to work independently and as part of a team.
• Knowledge of inventory management and procurement processes is a plus.
• Familiarity with AR/AP management and financial reporting

Education:

• High school diploma or equivalent required.
• Associate’s degree or higher in Accounting, Business Administration, or a related field preferred. If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity

Key Responsibilities:
1. Email Management:
Monitor and manage incoming emails, ensuring timely responses and appropriate follow-up.
Organize and prioritize emails to streamline communication and workflow.
2. Inventory & Supplies Management:
Oversee shop inventory and office supplies, ensuring adequate stock levels.
Conduct regular inventory checks and update inventory records accordingly.
3. Customer Estimates & Orders:
Create and provide accurate estimates to customers.
Process and place customer orders promptly and efficiently.
4. Supplier Estimates & Purchase Orders:
Request estimates from suppliers and ensure competitive pricing.
Create and manage purchase orders for suppliers, ensuring timely procurement of materials and supplies.
5. Bookkeeping:
Maintain accurate and up-to-date financial records.
Perform regular reconciliations of accounts.
Assist in the preparation of financial reports.
6. Shipping & Receiving:
Coordinate and manage shipping and receiving activities.
Ensure accurate documentation and tracking of incoming and outgoing shipments.
7. Tag Stamping for Valves:
Stamp and label tags for valves accurately according to company specifications.
8. Accounts Receivable (AR) & Accounts Payable (AP) Management:
Manage AR and AP processes, ensuring timely invoicing and payments.
Monitor and follow up on overdue accounts.
9. Valve Reports:
Write detailed valve reports, documenting specifications and performance as required.

Qualifications:

• Proven experience as a bookkeeper or office administrator.
• Proficiency in bookkeeping, QuickBooks software, and MS Office Suite. QUICKBOOKS ONLINE AND DESKTOP EXPERIENCE IS MANDATORY, AS TRAINING ON THIS WILL NOT BE PROVIDED
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Attention to detail and a high level of accuracy.
• Ability to work independently and as part of a team.
• Knowledge of inventory management and procurement processes is a plus.
• Familiarity with AR/AP management and financial reporting.

Education:

• High school diploma or equivalent required.
• Associate’s degree or higher in Accounting, Business Administration, or a related field preferred. If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity.

Job Type: Part-time
Pay: From $22.00 per hour
Expected hours: 30 – 40 per week

Benefits:

• Flexible schedule

Language:

• English (preferred)

Work Location: In perso