Office Administrator

at  Brokerteam Insurance Solutions Inc

We are a growing company in an interesting and challenging segment of the insurance industry and are always looking for talented individuals to join our team.
Summary: The primary function of this position is to coordinate the company’s administrative activities in an effective and efficient manner.

• Answer and direct phone calls.
• Greet and provide general assistance to visitors.
• Open, sort, date-stamp and distribute incoming ICS and mail.
• Prepare outgoing mail by ICS, courier, or regular mail.
• Collect and distribute incoming faxes.
• Scan and distribute policies, cancellations and account statements by attaching to Broker Management System.
• Carry out administrative duties such as copying, scanning etc. on an as required basis.
• Coordinate and organize department meetings including meeting venue bookings, coffee and catering requirements, set up the room with audio-visual equipment and flip charts; and other requirements such as welcome boards.
• Ensure office/boardrooms cleanliness is maintained.
• Assist with internal and external company events.
• Ensure operation of equipment by coordinating preventive maintenance service calls; calling for repairs; and maintaining equipment inventories.
• Generate Autoplus and MVR reports
• Process requests from Broker Management System (TAM)
• Download EDoc
• Coordinate and complete significant special projects independently or in cooperation with other groups as directed;
• Maintain adequate office supply; including general stationaries and coffee for the pantry & vending machines;
• Arrange hotel accommodations and land or air transportation bookings for management business travel on an as needed basis.