Office Administrator, Cantanhede at Tilray

Cantanhede, , Portugal -

Full Time

Start Date

Immediate

Expiry Date

26 Jun, 26

Salary

0.0

Posted On

28 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Calendar Management, Scheduling, Travel Arrangement, Office Supplies Management, Report Preparation, Document Organization, Database Maintenance, SOP Control, Audit Support, Onboarding Support, Internal Communication, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft Powerpoint

Industry

Food and Beverage Manufacturing

Description

Office Administrator Office Administrator Cantanhede, Portugal About Tilray Brands Inc. Tilray Brands, Inc. (“Tilray”) (Nasdaq: TLRY; TSX: TLRY), is a leading global lifestyle and consumer packaged goods company with operations in Canada, the United States, Europe, Australia, and Latin America that is leading as a transformative force at the nexus of cannabis, beverage, wellness, and entertainment, elevating lives through moments of connection. Tilray’s mission is to be a leading premium lifestyle company with a house of brands and innovative products that inspire joy, wellness and create memorable experiences. Tilray’s unprecedented platform supports over 40 brands in over 20 countries, including comprehensive cannabis offerings, hemp-based foods, and craft beverages. Looking to develop your career at the forefront of a rapidly expanding industry? Job Summary Reporting to the Plant Manager, the Office Assistant is responsible for giving support, enhancing efficiency by providing management support and by organizing and executing tasks assigned by the managers and executives. Role and Responsabilities General Office * Oversee general office operations and ensure smooth daily functioning * Manage calendars, schedules, and coordinate appointments, meetings, and conferences * Handle incoming and outgoing mail and liaise with postal services * Organize company visits and tours, providing full support to visitors (e.g., agendas, coffee breaks, hotel bookings, transfers, vehicles, equipment, meals) * Plan and coordinate in-house and off-site activities (e.g., celebrations, social events, team meetings) * Arrange domestic and international travel, including flights, accommodation, and car rentals * Purchase and maintain office supplies and equipment, ensuring adequate stock levels * Prepare presentations and management-level reports (e.g., meeting notes, summaries) * Manage social areas, including ordering and replenishing consumables (Oversee vending machines, including technical support and product selection) * Provide administrative support to the Facilities, Manufacturing and Cultivation departments as required (e.g filing, document organization, record maintenance, etc Quality Department * Maintain and update databases related to training records and SOP (Stander Operations Procederus) control * Support audits or inspections by preparing documentation when required * Provide general administrative and operational support, including document digitalization, filing, and maintenance of organized records Human Resources and Health, Safety and Environment (HSE) * Support onboarding activities, including workplace preparation and coordination with relevant departments * Support internal communication initiatives, including assisting with content creation, managing projects such as corporate videos, and helping prepare materials for presentations and meetings * Proactively identify opportunities to improve office and employee experience * Support the registration of internal training sessions * Support the delivery, collection and control of PPE (Personal Protective Equipment) Qualifications and Education Requirements * Office Administration or Business Administration diploma required; * Minimum of 3 years working as an Executive Assistant or similar role; * Ability to work under pressure with tight deadlines and confidential information, in a fast-paced environment; * Detail oriented, exercises sound judgment and possesses exceptional written and verbal communication skills; * Fluency in English (both written as spoken) is required; * Proficiency with the Microsoft Office (specifically Outlook; Word, Excel and Powerpoint) required

Responsibilities

The Office Administrator will oversee general office operations, manage schedules, coordinate travel and events, and handle purchasing and reporting for management support. This role also involves providing administrative support to various departments like Quality, HR, and HSE, including document control and onboarding assistance.