Children’s Autism Services of Edmonton is seeking a full-time Office Administrator for our dynamic and growing organization. We provide family centered in-home and classroom based services to meet the needs of families and children who have autism and other developmental disorders.

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• 1 + years experience in an administrative position
• Certificate or degree in Administration or related experience
• Knowledge in Boardmaker a plus
• Extensive knowledge of Microsoft Office Suite and other administrative programs
• Police Information Check with Vulnerable Sector and Child Intervention Record Check required

PREFERRED SKILLS

• Excellent organizational skills required, both analytical and problem solving
• Attention to detail
• The ability to work with confidential documents
• Must be able to maintain professionalism and a positive service attitude at all times
• Strong verbal and written communication skills
• Team player who is also able to work independently.
• Reliable and able to work between our west and south location when required.

• Engage with all incoming and outgoing people accessing the building while maintaining a mature, professional demeanor.
• Maintain positive and professional relationships with fellow staff and clients.
• Exercise discretion and maintain confidentiality when handling sensitive information.
• Coordinate meetings, appointments, and events, including scheduling, logistics, and preparation of materials.
• Answer and direct phone calls.
• Receive and forward to appropriate department potential client referrals by email, phone call, or in-person.
• Prepare and distribute correspondence, including letters, emails, and memos.
• Assist in the preparation of presentation and visual materials.
• Assist with the preparation and distribution of newsletters, reports, and promotional materials.
• Provide oversight and maintenance to the “Lending” area of supplies and toys. This will include receiving, sanitizing, cataloging and organization of all items stored in facility storage.
• Oversight of all Visual requests for creation of needed supportive materials for the Children’s Autism Services team.
• Assist with donor management and stewardship, including processing donations and acknowledgments.
• Uphold health and safety protocols, including sanitizing commonly touched surfaces and returned toys.
• Provide support for special events and initiatives.
• Engage in professional development to enhance skills and knowledge.
• Support day to day operations as required
• When possible, attend Children’s Autism Services of Edmonton events as an ambassador and champion for our services.