Office Administrator at Coherent Corp. Vietnam

Singapore, , Singapore -

Full Time

Start Date

Immediate

Expiry Date

28 Apr, 26

Salary

0.0

Posted On

28 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Multitasking Skills, MS Office Proficiency, Excel Proficiency, Power BI, Communication Abilities, Coordination Abilities, Service-Oriented Mindset, Confidentiality, Independent Work

Industry

Semiconductor Manufacturing

Description

Primary Duties & Responsibilities Managing licenses (e.g. EHS, laser equipment) and Non Disclosure Agreement Assisting with Government grant project administration Coordinating visitor access, reception duties, and entry authorizations Coordinating with external vendors like hotels, travel agencies, and insurers Managing meeting rooms, calendars, and travel arrangements Handling office supplies, pantry stock, and general workplace upkeep Preparing and submitting staff expense claims and reports Organizing meetings, internal events, and company functions Creating reports and dashboards using Excel, Power BI, and internal platforms Handling partial purchasing tasks: sourcing, raising Purchase Requisitions Maintaining and updating office documentation, contracts, and work instructions Providing day-to-day administrative support to the GM and leadership team Education & Experience Diploma or equivalent qualification Preferably minimum 5 years of relevant experience Experience in handling compliance documentation or licensing (EHS, laser, etc.) preferred Skills Strong organizational and multitasking skills Proficiency in MS Office (Excel, Outlook), Power BI a plus Excellent communication and coordination abilities A service-oriented mindset and willingness to step in where needed Able to maintain confidentiality and work independently with minimal supervision Working Conditions This role is 100% onsite 5 Day workweek from Monday to Friday Culture Commitment Ensure adherence to company’s values (ICARE) in all aspects of your position at Coherent Corp.: Integrity – Create an Environment of Trust Collaboration – Innovate Through the Sharing of Ideas Accountability – Own the Process and the Outcome Respect – Recognize the Value in Everyone Enthusiasm – Find a Sense of Purpose in Work Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us! Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.

Responsibilities

The Office Administrator will manage licenses, assist with government grant project administration, and coordinate visitor access and reception duties. Additionally, they will handle office supplies, prepare staff expense claims, and provide administrative support to the GM and leadership team.