QUALIFICATIONS & SKILLS:

• Proven ability to thrive in high-activity, fast-paced environments while effectively managing associated stress.
• Strong organizational skills with the ability to work independently and manage multiple priorities with accuracy and attention to detail.
• Skilled at handling ambiguity, shifting quickly between tasks, and effectively prioritizing workloads.
• Demonstrated ability to define, improve, and manage operational processes.
• Proven track record in building and maintaining strong working relationships with all levels of management, staff, vendors, and subcontractors.
• Provide comprehensive administrative and clerical support to executives and project teams for both upcoming and active construction projects.
• Assist in organizing projects documentation, maintaining schedules, and tracking progress to ensure timely completion of tasks.
• Coordinate communications between internal teams, vendors, and subcontractors, ensuring all necessary materials, permits, and services are secured.
• Support project managers in preparing reports, meeting materials, and follow-up actions, helping to keep all stakeholders informed and aligned.
• Oversight of reception and secretarial functions, ensuring smooth front-office operations.
• Excellent communication, listening, and negotiation skills in both written and verbal formats, with the ability to interact professionally with executive leadership.
• Strong commitment to ethical standards and company values.
• Service-oriented mindset with a proactive approach to improving situations and delivering positive outcomes.
• Client-focused approach, ensuring needs are addressed with professionalism and urgency.
• Collaborative mindset with the ability to work effectively in a matrix environment and promote teamwork.
• Proficient in maintaining office services, including organizing operations and procedures, controlling correspondence, managing travel arrangements, approving supply requisitions, and assigning/monitoring clerical tasks.
• Experienced in handling facilities work orders, processing invoices, and completing associated administrative paperwork.
• Proficient in Microsoft Office Suite (especially Excel and Outlook).
• Skilled in organizing and coordinating office operations efficiently and on time.
• Experienced in supporting managing partners with both business and personal requests
• Calendar management for teams and arranging travel for senior leadership.
• Liaising with accounting and vendors regarding payments and invoices.
• Inventory management for kitchen, cleaning supplies, and office snacks.
• Acting as liaison between all company departments to ensure smooth information flow.
• Providing help with planning and executing team-building events within budget guidelines.
• Flexible and resourceful in handling ad hoc projects and requests.
• Bilingual: English and Russian.
  Job Type: Full-time
  Pay: $22.00 - $25.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In perso

Please refer the Job description for details