OFFICE ADMINISTRATOR

Are you an experienced and highly organised professional looking for your next opportunity?
Join our growing Architectural and Engineering Practice in Castleblayney, County Monaghan. With a reputation for excellence and a diverse portfolio ranging from residential and commercial projects to large-scale housing schemes, we are expanding and looking for a dedicated Office Administrator to support our dynamic team. In this pivotal role, you’ll be the backbone of our office operations, ensuring everything runs smoothly and supporting senior management with a variety of responsibilities.

KEY RESPONSIBILITIES

• Handle general administrative and secretarial tasks, including filing, photocopying, and correspondence with clients, vendors, and stakeholders.
• Manage bookkeeping, prepare invoices, track payments, process monthly wages, and create detailed reports and analysis using Excel.
• Oversee daily office operations, manage supplies, coordinate maintenance, and address office-related issues.
• Drafting and collating documents for project bids, and tenders. E-tender experience would be useful but not essential.
• Maintain the company’s online presence on platforms like LinkedIn, Facebook, and Instagram, and create polished materials using tools like Canva, PowerPoint, and Adobe Acrobat.
• Maintain record for the company’s Quality Management System.
• Organise team-building activities, office events, and wellness initiatives to foster a positive work environment.
• Assist with recruitment, onboarding, and maintaining employee records while ensuring basic HR compliance.
• Tackle additional tasks as required to support the team and office operations.

WHAT YOU BRING TO THE ROLE

• At least 5 years’ experience in an office environment; experience in professional services is a plus.
• A professional, friendly, and creative attitude with a keen eye for detail.
• Proficiency in Microsoft Office Suite, including Excel (pivot tables, reports, etc.).
• Ability to work independently, collaboratively as part of a team, and under direction.
• Exceptional written and verbal communication skills in English.