• Book travel for staff including transportation and lodging, ensuring accuracy and cost-effectiveness.
• Monitor, maintain, and order office supplies; ensure the office remains organized and well-stocked.
• Coordinate and maintain project documentation, timelines, and tracking systems.
• Support project setup and close-out processes in our project management platforms.
• Compile and maintain accurate project data, metrics, and reports for internal stakeholders.
• Assist with workload tracking, resource planning, and milestone monitoring.
• Communicate with team members across departments to collect project updates and input.
• Ensure the accuracy and consistency of data across various systems and spreadsheets.
• Identify and implement opportunities for process and reporting improvements.
• Provide administrative support for project meetings, including scheduling and minute-taking when required.

What you bring:

• 2-5 years’ experience in administrative coordination, project administration, or data management.
• Strong attention to detail and excellent organizational skills.
• Proficiency in Microsoft Office Suite is required.
• Experience with project management or ERP tools (e.g. Clickup, CoreBQE, or similar) is considered an asset.
• Experience managing documentation and data cleanup in digital environments
• Aptitude for learning new technologies and willingness to use AI-powered tools
• Strong communication skills and the ability to collaborate across multiple teams.
• Ability to prioritize and manage multiple deadlines in a fast-paced environment.
• Post-secondary education in business, project management, administration, or a related field.