Office Administrator

at  DHL

Position: Office Administrator – Nights
Shift: 19:00 – 03:30
Contract type: Permanent
Location: Ryton-on-Dunsmore
Grade: Grade 1

EXPERIENCE REQUIRED:

• Proven administration skills.
• Must have exceptional communication skills, both written and oral.
• Strong organisational skills with high attention to detail.
• Highly numerate and literate.
• Must be fully conversant with Microsoft Office.
• Must have a confident and professional approach when dealing with internal and external agencies/departments.
• Prepared to train on internal systems.
• Capable of producing operational and financial reports.
• Excellent organisational skills.
• Knowledge of basic business etiquette.

ABOUT THE ROLE:

We are looking for an Office Administrator to join our team on Night Shifts, based at our busy hub in Ryton-on-Dunsmore.

KEY RESPONSIBILITIES:

• Provide administrative support to the Night Operation including the deployment of staff.
• Provide daily, weekly and monthly reporting of operational and financial data.
• Coordinate Hub Tours and interviews.
• Support with the onboarding process for new starters.
• Verify rights to work documentation for new starters.
• Answering incoming telephone calls efficiently and professionally.
• Monitor and report agency staff attendance, hours and pay.
• Create and receipt eBis orders for consumables and services.
• Confidential maintenance of employee personnel files and related data.
• Maintain employee holiday records.
• Record employee absence, issue and process RTW documentation.
• Minute meetings and maintain Live Disciplinaries records.
• Complete and issue standard letters for formal meetings.
• Maintain computerised and manual attendance systems.
• Processing leaver details.
• Request and monitor the issue of ID cards to all Hub employees.
• Carry out general office duties.
• Issue PPE and uniform to staff.

WHAT WILL YOU NEED TO DO NEXT?

If you meet the requirements for this role and are looking for your next career move, submit your application to us along with an up-to-date CV