Job Title: Office Administrator / Document ControllerLocation: Berkhamsted
Contract Type: Part-Time or Full-Time
Salary: “Competitive, depending on experience”
Start Date: Sept 2025

ABOUT US:

We are a well-established and growing Civil and Structural Engineering Consultancy, delivering high-quality design and technical solutions across a range of sectors including residential, commercial, and infrastructure. With a reputation for excellence and innovation, we’re looking for a well organised and detail-oriented Office Administrator / Document Controller to support our team and help ensure the smooth running of both office operations and project documentation.

THE ROLE:

This hybrid role is key to supporting the administrative running of the office and managing technical documentation for multiple engineering projects. You’ll work closely with the office manager, engineers and directors, playing a vital part in ensuring the efficiency, accuracy and compliance of our internal systems and project outputs.

KEY RESPONSIBILITIES:

Role to include some or all the following
Office Administration:
· Manage general communications, including post, phone calls and emails
· Assist with scheduling, meeting coordination, and diary management for the team
· Maintain office supplies and support upkeep of equipment and shared spaces
· Help with HR administration tasks, including staff onboarding and record-keeping
· Liaise with the Office/Finance Manager to ensure continuity across the two offices
· Assist in collating monthly finance resources, including invoicing, expenses and other supporting documents
· Support internal events, training sessions and office communications
· Support and coordinate travel arrangements as and when required
Document Control:
· Set up, organise and track project documentation in line with company QA processes
· Maintain drawing registers, issue sheets, and revision histories
· Distribute technical documents to clients, contractors, and consultants, recording correspondence
· Ensure consistent document formatting, naming conventions, and version control
· Handle sensitive information with discretion and always ensure confidentiality