Office Administrator

at  Doherty Associates

Step into the heart of Doherty Associates, where innovation meets excellence.
As the first point of contact for our staff and visitors, you will be the linchpin of our vibrant Holborn office, ensuring everything runs like clockwork. Imagine yourself orchestrating a seamless office experience that leaves a lasting impression.
You will be the go-to person for all things office-related, from managing supplies to coordinating health and safety protocols.
This role isn’t for you if you are looking for a quiet, back-office role, with predictable tasks and consistency. Instead, you will be excited by the opportunity to influence and drive the best staff experience in a fast-paced busy environment. You will be a confident, visible and front-facing office administrator, developing successful relationships at all levels.
Your role will also offer the opportunity to dive into the dynamic world of HR, where with time you will gain skills in employee relations and talent acquisition. You will be at the front of and contribute to the onboarding of new talent and supporting key HR processes.
If you are an organized, proactive individual with a knack for creating a welcoming and efficient office environment and make a real impact we want to hear from you!

​SKILLS AND EXPERIENCE

• Very good spoken and written English
• Experience of working in a front-facing, corporate office environment (medium size business)
• Evidence of executing varied office administration tasks, establishing office related processes and coordinating office Health&Safety
• Very good command of Microsoft Office applications such as Excel, Word, Outlook, Teams, PowerPoint
• Strong organisational skills
• Excellent communication and interpersonal skills

WHAT WE OFFER IN RETURN

• 34 days of annual leave (incl. 8 UK bank holidays and a day off on your birthday)
• Subsidised home-to-office standard travel costs (for the 3rd, 4th and 5th day in a week)
• Enhanced family-friendly benefit schemes including company sick pay​
• Private medical insurance and Employee Assistance Programme
• Income protection and life insurance
• Company Pension scheme
  Job Types: Full-time, Permanent
  Pay: £27,000.00-£28,000.00 per year

Additional pay:

• Performance bonus

Schedule:

• Monday to Friday

Application question(s):

• Please confirm your working arrangement preferences - do you prefer to work in the office (5 days per week) or looking for a hybrid arrangement (some days in the office and some at home)?
• Briefly, explain the type of corporate office you assisted managing (e.g. type of industry, number of desks, how busy was the office, etc)
• Describe your level of involvement in managing the Health and Safety of the office space.
• What is the current Town you live in?

Experience:

• working in a medium size corporate office: 2 years (required)

Licence/Certification:

• rights to work in the UK (required)

Work Location: In perso

ABOUT THE ROLE

This role is office-based, 5 days per week (Monday - Friday). As the primary focus of this role is to ensure smooth running of the office space it is not suitable for hybrid working arrangement.
Working hours: 8:30am - 5:00pm (37.5hrs/week). Some flexibility to flex the start and/or end time will be desirable.

MAIN RESPONSIBILITIES

Office Management

• Office space: take ownership of and help create a safe and welcoming working environment. Be the first point of contact for office-related matters for staff, the landlord and 3rd parties.
• Office procedures: regularly review and improve to adapt to modern ways of working. Communicate changes and updates, and ensure consistency of implementation.
• Office budget: ensure that office stock is well maintained at all times (kitchen supplies, office stationery, etc.)

Health and Safety

• Update policies and procedures. Keep abreast of H&S developments to inform updates. Communicate policies and procedures to staff and visitors (as and when required).
• Perform regular office safety maintenance reviews; report findings and complete resulting actions.
• Manage the annual health and safety and fire inspections. Review and update the risk assessment and action findings. Co-ordinate evacuation drills with the landlord. Act as the Fire Marshall and First Aider.
• Liaise with the building reception and the office cleaners.
• Be a key member of the London Social and Charity Committee – help to manage the budget, organise the events, and encourage staff participation.

HR administration support

Assist in supporting key HR processes, for example:

• Recruitment: Processing applicants on the HR portal, scheduling and coordinating interviews
• Inductions and onboarding: facilitate seamless onboarding process and experience for new joiners