Office Administrator | Dubai at Seaborne Shipbrokers SA

Dubai, Dubai, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

09 Oct, 26

Salary

0.0

Posted On

12 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Calendar Management, Travel Coordination, Supplier Liaison, Document Preparation, Event Planning, Expense Reporting, Budgeting, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Time Management, Multitasking, English Communication, Confidentiality

Industry

Maritime

Description

Seaborne Shipbrokers S.A. is a leading provider of client-focused Shipbroking services, offering expertise in Sale & Purchase, Newbuildings Contracting, Chartering, Financial Advisory, Research, and Valuations to Shipowners, Private and Public Equity investors, and Credit Institutions. We are currently seeking an Office Administrator, for our Dubai office, who will provide high-level administrative support to our team and act as a critical partner in ensuring the smooth operation of daily activities. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion. Responsibilities Provide comprehensive administrative and office support to ensure smooth daily operations Manage and prioritize calendars, scheduling meetings, appointments, and travel arrangements for the team Liaise with suppliers, clients, and other external parties to address and resolve routine issues Proactively follow up on outstanding matters to ensure prompt resolution Prepare and organize documents as needed, maintaining accuracy and accessibility Serve as the first point of contact, screening and routing incoming calls, emails, and inquiries Plan and coordinate events, conferences, and meetings, ensuring all logistics are in place Handle sensitive information with professionalism and uphold strict confidentiality Oversee expense reports, invoices, and budgets for the executive’s office Undertake additional administrative tasks or projects as required Minimum 3-5 years previous experience in a similar role Exceptional organizational and time-management skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools Ability to prioritize and multitask in a fast-paced environment Strong proficiency in English, with excellent written and verbal communication skills Opportunities for professional growth and development Friendly, collaborative, and supportive working environment Modern office facilities and equipment

Responsibilities

Provide high-level administrative support to ensure smooth daily operations, including calendar management and travel arrangements. Act as the first point of contact for inquiries and coordinate logistics for events and meetings.