Office Administrator & Family Engagement Specialist, YMCA Child Development at YMCA of Greater Oklahoma City

Oklahoma City, Oklahoma, United States -

Full Time

Start Date

Immediate

Expiry Date

04 May, 26

Salary

0.0

Posted On

03 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Database Management, Communication Skills, Microsoft Office, Data Entry, Clerical Functions, Report Building, File Maintenance, Meeting Coordination, Customer Service, Volunteer Coordination, Event Scheduling, Document Accuracy, Problem Solving, Time Management, First Aid Certification

Industry

Non-profit Organizations

Description

Description We are looking for a full time Office Administrator & Family Engagement Specialist to join our team! Job Overview: Perform general administrative tasks for the group. This includes but not limited to handling information requests and clerical functions such as preparing correspondence, filing of electronic/paper copies, arranging meetings, answering phones and conference calls. Will also assist with documentation, report building, database management, and other client-based record keeping tasks. This position will also have a key focus on family engagement within the Child Development Center. Respond to stand requests from internal or external customers. Creating center newsletters, family volunteer opportunities, and engaging in family/staff activities. Electronic and hard copy filing and file maintenance. Work on monthly/quarterly reports, monthly database upkeep, weekly/monthly recording, supporting multiple client programs. Printing, copying and scanning of hard copy files. Data entry and validation in electronic databases. Develop and compile weekly reports. Schedule meetings. Maintains and communicates group calendars. Orders departmental supplies. Corresponds with vendors for departmental needs and invoicing. Coordinates/schedules departmental events including catering needs. Meets and escorts visitors. Answers phone calls. Takes messages/meeting minutes. Coordinates building maintenance needs. Qualifications: High school diploma or equivalent. Works with moderate supervision/guidance. Works on straightforward tasks using established procedures. Good organizational skills Working with Database Basic shipping and receiving skill. Good communication skills (written and verbal) Microsoft Office to include outlook, teams, word and excel Benefits: Dental insurance Flexible schedule Health insurance Paid time off Vision insurance Schedule: 8-hour shift Monday through Friday 10:00 AM - 6:00 PM Education: High school or equivalent (Required) Experience: Microsoft Excel: 2 years (Required) Requirements EDUCATION AND EXPERIENCE: Must be certified in PR/CPR, AED, O2, and First Aid. (Training provided by the Y, if needed) Must pass YMCA and DHS background check Ensures accuracy in documents, data entry, and scheduling. Ability to handle unexpected issues and changes in workflow. Quick shifts in priorities and tasks are common. Acting as a friendly, helpful first point of contact for visitors and callers.

Responsibilities

The Office Administrator & Family Engagement Specialist will perform general administrative tasks and focus on family engagement within the Child Development Center. Responsibilities include handling information requests, preparing correspondence, and coordinating family activities.