Office Administrator - Fixed Term at Vialto Partners

London, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

06 Apr, 26

Salary

25.5

Posted On

06 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Interpersonal Skills, Communication Skills, Organizational Skills, Attention to Detail, Problem Solving, Judgment, Proactive Attitude, Discretion, Flexibility, Google Suite, Mail Coordination, Document Management, Office Supplies Management, Printing Services, Administrative Support

Industry

Business Consulting and Services

Description

Company Description Vialto Partners is a market leader in global mobility services. Our purpose is to ‘Connect the world’. We are unique and the only stand-alone global mobility business. This presents a rare opportunity for our clients, stakeholders and colleagues. Our teams help companies streamline and effectively manage their global mobility programs in a cost-efficient and compliant manner. Our services focus on providing cross-border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work. Working at Vialto Partners is about getting the chance to be part of a global and dynamic team. Globally, Vialto Partners has over 6,500 staff in over 50 countries around the world and continues to grow. You will work with clients from a range of industries and different geographical locations. We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and opportunities globally that broaden their skills and ultimately benefit our clients. Vialto is unstoppable when we work together in a culture of belonging, where everyone can thrive. We encourage employees to bring their true selves and share their unique talents and expertise to positively impact the communities we serve. To learn more about what we do, tune in to our podcast On the Move to hear expert insights on issues affecting global mobility, and read about the latest news in the industry. You can also follow us on LinkedIn and Instagram. Job Description We are seeking a candidate who will work with the Business Center Support team to support the day-to-day administrative business activities of the Vialto Partners ● Pick-up, sorting and distribution of daily incoming mail ● Pick-up, sorting and coordination of daily outgoing mail / courier packages ● Printing, photocopying and scanning of documents and updating data management systems ● Courier preparation - waybill creation, tracking of packages, contacting vendor to resolve issues related shipment delays ● Monitor and replenish office supplies ● Stocking basic kitchen supplies ● Assist with other administrative tasks or project based work, as required Qualifications Education and Professional Certification ● High school diploma required. A post-secondary education is an asset Work Experience ● 1-3 years of related experience in a similar role, business support service center, printing services industry within a fast-paced, high-volume environment during peak periods ● Experience working with printers ● Ability to follow processes and procedures safely and accurately ● Experience with Google suite of products is an asset General Attributes ● Critical attributes of this position include: a positive, proactive “can do” attitude and excellent customer service, interpersonal and communication skills ● Strong work ethic, discretion in handling confidential information and ability to prioritize and adapt to changing demands and deadlines ● Must have strong organizational skills, meticulous follow-up and follow-through, good judgment and high attention to detail ● Confidence in ability to work in an ever changing work environment Communication / Interpersonal Skills ● Clearly communicates efficiently and professionally ● Excellent discretion when dealing with sensitive information ● Ability to negotiate and influence effectively Customer / Client Service ● Provides services according to predetermined requirements and quality standards. ● Escalates problems to team lead or manager if unable to resolve ● Ability to take initiative and very client service oriented Problem Solving / Judgment / Decision Making ● Excellent judgment and strong problem solving skills, including a proactive approach to working with staff and clients at all levels while demonstrating flexibility ● This position follows straightforward guidelines and established practices, major issues are deferred to the team lead or manager to resolve Additional Information Please note this is a 3-6 month full-time contract opportunity, starting from Jan 2026 (with the possibility of extension). This role is 100% on-site at the assigned Vialto Partners office Hourly rate range for this position is CAD $20-$25.50 We are an equal opportunity employer that does not discriminate on the basis of any legally protected status.

Responsibilities

The Office Administrator will support the day-to-day administrative activities, including mail handling, document management, and office supply monitoring. Additional tasks may include assisting with project-based work as required.