OFFICE ADMINISTRATOR FOR DIRECTOR OF CROWN OPERATIONS, EAST REGION BILINGUAL (ENGLISH/FRENCH)

Job ID:
231566
Posting status:
Open
Organization:
Ministry of the Attorney General
Division:
Criminal Law Division
City:
Ottawa
Position(s) language:
Bilingual English/French
Job term:
1 Temporary (12 month contract/secondment with possibility of extension)
Job code:
11OAD - Office Administration 11
Salary:
$32.11 - $38.34 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Are you organized, dependable, and ready to take initiative? The Director of Crown Operations - East Region ‘s Office is looking for an Office Administrator to help keep things running smoothly. In this important role, you’ll support a small, dedicated team of legal and business professionals. You’ll handle sensitive and highly confidential information, manage office tasks, and help make sure the office operates efficiently. If you have experience in a court or legal setting and want to grow your career in a meaningful way, this could be the right fit for you.
Note: Candidates will be required to work from the office for a minimum of 3 days per week or more as operationally required.

MANDATORY REQUIREMENTS

• You must possess oral and written French language skills at the advanced level. Your proficiency level will be confirmed before hire.

KNOWLEDGE AND SKILL:

• you have established legal administration and administrative experience including a thorough knowledge of office procedures
• you have knowledge of substantive criminal law, court procedures, policies and practices related to the administration of criminal justice and are able to understand legislation and legal terminology

INTERPERSONAL AND COMMUNICATION SKILLS:

• you have effective leadership ability to oversee program administration, and the ability to work independently
• you have excellent oral and written communication skills to manage correspondence
• you have good judgement, excellent interpersonal, organizational and analytical skills
• you can prepare various reports and respond to inquiries from multiple stakeholders.

COMPUTER SKILLS:

• you have excellent knowledge and ability to use personal computer equipment with standard software applications such as word processing, spreadsheets, e-mail and customized database applications including Word and Excel

ORGANIZATIONAL, ADMINISTRATIVE AND TIME-MANAGEMENT SKILLS:

• you have strong organizational and planning skills to effectively support screening, disclosure, pre-trials, diversion and other case management practices, and meeting statutory and administrative deadlines.
• you have demonstrated administrative and time management skills to function in a high volume, fast-paced office.
• you can act on behalf of the Director and legal counsels.

DON’T MEET EVERY QUALIFICATION?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

HOW TO APPLY:

• You must apply online.
• Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
• Read the job description to make sure you understand this job.
• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
• If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

LANGUAGE REQUIREMENTS AND ASSESSMENT:

All external Ontario Public Service (OPS) job ads are posted in English and French. Check the “position(s) language” section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you’ll also need to pass a French-language proficiency test.

Please refer the Job description for details