JOB OVERVIEW

We are looking for an administrative assistant to join our friendly team. The successful applicant will have experience of working in an office environment and be a hard-working, reliable and conscientious individual who enjoys working as part of a team. Visits to the school are welcomed. To find out more about this post including how to apply, please visit our website https://www.glapthornprimaryschool.co.uk/vacancies/

QUALIFICATIONS

• A working knowledge of Microsoft Office suite including Word, Excel, Outlook and Publisher.
• Practical experience of working in an office environment
• Educated to GCSE Level 2 (min 5 GCSEs at grade A*-C) including English and maths
• NVQ Level 2 or above in a relevant discipline such as business administration or customer services (Desirable)
  Job Types: Full-time, Permanent
  Pay: £24,796.00-£25,185.00 per year

Language:

• English (preferred)

Work Location: In person
Application deadline: 22/08/2025
Reference ID: Office Admin
Expected start date: 27/08/202

• Welcome callers in line with our school values and ethos ensuring visitors are booked in and safeguarding and security procedures observed.
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• Respond to telephone enquiries and deliver messages promptly referring complex matters to the relevant person.

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• Liaise with parents regarding the welfare of children, including illness and injury and provide first aid following appropriate training.

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• Provide administrative support to the head teacher and other school leaders including arranging meetings and appointments, diary management, producing letters and other appropriate clerical tasks.

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• Assist in communication and the delivery of information to the school’s workforce and its stakeholders through the school website, newsletter, messaging service, social media and other appropriate media.

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• Provide clerical assistance to support the organisation of school trips, visits and sporting events.

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• Input orders and invoices into the FIS, ensuring the correct requisition and authority process is followed.

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• Assist in the safe collection, receipt, recording and storage of monies.

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• Be responsible for the administration of pupil registers, school meals and school milk.

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• Monitor stocks of stationery items and requisition as necessary.

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• Assist in maintaining the office filing system and complete such tasks within specified time limits.

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• Enter and maintain pupil information on the school management information system.

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• Liaise with external agencies as appropriate

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• Ensure information regarding pupils, staff, families and the wider community is handled confidentially and recorded appropriately.

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• Understand and promote the safeguarding in schools agenda after appropriate training.

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• Carry out other allied duties as may reasonably be required.

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• Undertake training as appropriate

• This job description may be amended at any time after discussion with the post holder