Office Administrator

at  Great Western Interiors

We are Seeking: We are currently seeking an Office Administrator to join our Calgary Business Services Team.
About Us: Great Western Interiors is a 30-year Insulation and Drywall Contracting Company operating within the Calgary, Edmonton areas and has recently expanded into the Columbia Valley market. We are committed to providing our clients with quality workmanship while meeting expected timelines with an excellent service program. We are currently providing our services for New Residential Builds, Renovations and Multi-Family projects.
 
What’s in it for you: We are an expanding, dynamic and reputable company with opportunities for continued long-term work and advancement. We provide a competitive pay-scale, paid vacation, GRSP matching program, a collaborative team environment, thriving company culture, training, and profit-share potential.
Location: This position is based in Calgary, Alberta. This is in an in-office position, with an opportunity for hybrid remote work (Fridays) upon successful completion of 90-day probation.
Hours: Full-Time Monday-Friday, 40-hours per week.
Ideal Candidate: Our ideal candidate shows initiative, is committed to obtaining high quality results and sees tasks through to the end. They are organized, prepared and thrive in a team environment. They have previous experience or education in office or construction administration, bookkeeping or comparable education/experience.
Position Overview: As the Office Administrator, you will play a valuable and crucial role in contributing to the financial and corporate function and well-being across all divisions of Great Western Interiors. This position offers a great opportunity for individuals looking to grow and utilize their experience.

Responsibilities:

• Provide general administrative support to the company’s Owner, President, Vice-President and Senior Accountant.
• Entering Supplier material invoices and credits to balance for month end payments.
• Maintain office organization including supplies, filing and general tidiness.
• Assist with full cycle Accounts Receivable, including preparing and processing invoicing lists, invoices and submitting invoices (digital and hardcopy).
• Assist with completing accounts payable. Including posting Purchase Orders, Bills, Credit Card transactions, Bill Payment stubs and EFT payments.
• Perform data entry and maintain accurate digital and hardcopy financial records and filing.
• Assist in the preparation of financial reports, statements and month-end closing procedures.
• Support in tech stack implementation plan including transitioning accounting platform and new resource planning software.
• Support in the creation of Standard Operating Procedures for the Business Services Team.
• Adherence to company policies and procedures.

REQUIREMENTS:

• Previous experience in office or construction administration bookkeeping, Accounts Payable/Receivable preferred.
• Knowledge of basic accounting principles and practices. Familiarity with financial services and terminology.
• Proficiency in using accounting software, experience with QuickBooks Online is considered an asset.
• Tech Skills – General understanding of technology, Hardware and Software considered to be an asset.
• Microsoft Suite including Outlook, Excel, Word and SharePoint.
• Attention to detail and the ability to work meticulously to achieve high-quality results.
• Strong teamwork skills and the ability to take direction and work effectively alongside a team.
• Reliability, punctuality, and the ability to work independently with minimal supervision.

WHAT WE OFFER:

• A thriving company culture within a positive and collaborative work environment.
• Competitive hourly wage, compensation reflective of experience
• Long-term employment opportunities within an industry leading company
• Opportunities for professional development and career advancement
• Company events and team-building opportunities
• Casual Dress
• Free on-site parking
• Paid Vacation, CPP Contributions, GRSP matching, Profit-Share incentives and Tax management

A Successful Candidate lives the GWI Culture and Core Values within their personal and professional life.

• Honesty
• Above the Line Accountability
• Respect
• Team
• Positivity
• 6P’s of Preparation

If you are a reliable and motivated individual with an interest in the construction industry, this Office Administrator position offers an excellent opportunity to build on valuable experience while working in a positive team setting. Join our team and contribute to the creation of exceptional spaces through quality drywall installations.
Great Western Interiors an equal opportunity employer. All applications will be reviewed, only qualified candidates will be contacted for an interview. Only local candidates will be considered. The
Please note that this job description is for informational purposes only and represents a general overview of the position. This is not a comprehensive list of all responsibilities, duties, and skills required for this position. The employer reserves the right to modify the job description as needed.
How to Apply: Please email your resume and cover letter to social@greatwesterninteriors.com ensuring the subject line of your email is as follows: Application for Office Administrator Position, Your Name
Job Type: Full-time
Expected hours: 40 per week

Additional pay:

• Bonus pay
• Overtime pay

Benefits:

• Casual dress
• Company events
• Discounted or free food
• On-site parking
• Paid time off
• Profit sharing
• RRSP match
• Work from home

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Work Location: In perso

• Provide general administrative support to the company’s Owner, President, Vice-President and Senior Accountant.
• Entering Supplier material invoices and credits to balance for month end payments.
• Maintain office organization including supplies, filing and general tidiness.
• Assist with full cycle Accounts Receivable, including preparing and processing invoicing lists, invoices and submitting invoices (digital and hardcopy).
• Assist with completing accounts payable. Including posting Purchase Orders, Bills, Credit Card transactions, Bill Payment stubs and EFT payments.
• Perform data entry and maintain accurate digital and hardcopy financial records and filing.
• Assist in the preparation of financial reports, statements and month-end closing procedures.
• Support in tech stack implementation plan including transitioning accounting platform and new resource planning software.
• Support in the creation of Standard Operating Procedures for the Business Services Team.
• Adherence to company policies and procedures