Office Administrator | Mooloolaba

Join a respected professional consultancy practice, who value their team.

We are seeking an organised, proactive and personable Office Administrator to become an integral part of our team, based in Mooloolaba. This role is perfect for someone who enjoys variety, takes pride in keeping an office running smoothly and is looking for a long-term opportunity within a professional environment.

We value attitude, initiative and cultural fit just as highly as experience! If you have strong administrative skills, a great work ethic and a willingness to learn, we still encourage you to apply

 About the Role

As the first point of contact for clients and visitors, you will play a key role in supporting our office operations, project delivery and client service. Supported by the Office Manager, you will work closely with our professional team, assisting with invoicing, project administration and the smooth running of the busy professional office.

This is a diverse role offering exposure to the property, development and consulting industry, with opportunities to expand your skills and responsibilities over time.

Location: Mooloolaba

Hours: Full-time preferred (40 hours per week, 8:30am - 5:00pm, Monday to Friday)

Part-time applications will also be considered.

What You'll Be Doing

Client & Office Support

• Managing incoming phone calls, emails and website enquiries
• Welcoming clients and visitors to the office
• Preparing meeting rooms and refreshments
• Receiving and processing deliveries and mail

Office Administration

• Maintaining office supplies and stationery
• Coordinating general office upkeep and presentation
• Maintaining the company asset register
• Organising travel, accommodation and event bookings

Invoicing & Accounts Support

• Preparing detailed client invoices
• Entering and allocating project expenses
• Assisting with accounts receivable follow-up
• Reporting on WIP, project expenses and related project budget information

Project Administration

• Creating and maintaining project and quotation files
• Preparing correspondence, cover letters and reports
• Coordinating document lodgements and applications
• Arranging title and flood searches
• Managing project due dates and schedules
• Assisting with diary management and meeting coordination

About You

The ideal candidate will have:

• Previous administration experience in a professional services, consulting, property or development environment
• Experience preparing invoices, particularly within a time-based billing environment
• Strong computer skills and confidence learning new systems and software, including MS365 and Teams
• Ability to troubleshoot routine technology and office system issues
• Proactive approach with strong initiative and problem-solving skills
• Adaptable and comfortable working with changing processes and priorities
• Strong ability to learn, retain and apply office procedures and workflows
• Professional communication, customer service and interpersonal skills
• Excellent attention to detail and organisational skills
• Professional communication and client service abilities
• A positive, team-focused attitude and willingness to learn

What's on Offer

• Supportive and professional team environment
• Full training provided
• Opportunity to build a long-term career
• Diverse and engaging role with broad responsibilities
• Modern Mooloolaba office location
• Competitive salary based on skills and experience

Apply Now

If you are organised, reliable, professional and looking to join a team where your contribution genuinely makes a difference, we encourage you to apply. *******@astpd.com.au

• Please submit your resume together with a brief cover letter outlining your relevant experience and interest in the role. Please note: skills testing will form part of the interview process.