Office Administrator - IDV US at Fiat Powertrain Technologies of North America, Inc.

West Manchester Township, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Feb, 26

Salary

0.0

Posted On

08 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Accounting, Accounts Payable, Accounts Receivable, Microsoft Office Suite, Excel, Microsoft Dynamics 365, Organizational Skills, Communication Skills, Problem-Solving Skills, Attention to Detail, Data Entry, Documentation, Logistics Support, Financial Record Keeping, Compliance

Industry

Description

Iveco Defense Vehicles (IDV US), under our parent company Iveco Group, designs and produces vehicles for military and civil protection applications. Iveco Defense Vehicles, headquartered in Bolzano, provides a product portfolio comprised of four segments: heavy vehicles for logistics, tactical vehicles, protected vehicles, and multi-role vehicles. Iveco Defense Vehicles are built on cutting-edge anti-ballistic, anti-mine, and other life-saving technology, ensuring maximum mobility in the most difficult environments. Our US location is based in York, Pennsylvania. The IDV US Office Administrator is responsible for managing office processes, coordinating communication, and eventually handling financial tasks such as accounts payable (AP) and accounts receivable (AR). A key short-term focus of this position will be assisting the company with import/export activities including coordinating documentation, communication with vendors and freight partners, and supporting compliance with international shipping and trade requirements. The position exists to ensure smooth office operations, maintain accurate financial and administrative records, and provide reliable support to management and staff. This is a non-exempt position. Duties and responsibilities * Manages daily office operations, including monitoring and ordering of supplies. * Provides administrative and logistical support for import/export processes, including documentation, shipment tracking, and communication with vendors and logistics partners. * Organize and arrange domestic and international travel for individual and groups, including international travel, as needed. * Supports the preparation of expense reports and reviews for compliance with company standards. * Processes and maintains accounts payable and accounts receivable transactions and assist with preparing and reconciling invoices, payments, and deposits. * Maintains accurate and organized financial and administrative records. * Coordinates with vendors and clients to resolve billing or payment issues. * Ensures compliance with company policies and accounting procedures. * Performs additional administrative and financial duties as assigned by supervisors. Qualifications * Minimum of 2 years of experience in office administration, accounting, or related roles. * Hands-on experience with AP and/or AR. * Proficiency in Microsoft Office Suite, especially Excel; familiarity with Microsoft Dynamics 365 preferred. * Excellent organizational, communication, and problem-solving skills. * Attention to detail and accuracy in data entry and documentation. Physical Requirements: * Must be able to sit at a computer for long periods of time. * Lift

Responsibilities

The Office Administrator is responsible for managing office processes and coordinating communication, with a focus on import/export activities. This role ensures smooth office operations and maintains accurate financial and administrative records.