The position is primarily responsible for supporting day-to-day family office requirements for various companies including investment assets, property holdings and consulting engagements. Success in the role requires discretion, reliability, urgency, and the ability to work efficiently with the Directors in a dynamic environment where trust is paramount.

Key Responsibilities

• Provide high-level administrative support to the family and related entities with discretion, urgency, and attention to detail.
• Prepare and maintain meeting agendas, minutes, action items, and related records.
• Organise calendars, appointments, meetings, travel, and other scheduling requirements.
• Process invoices, receipts, and purchase orders and other administration as required using Xero.
• Work closely with management and key stakeholders to coordinate priorities and ensure tasks are completed efficiently.
• Maintain confidential records, correspondence, filing systems, and document control processes.
• Identify and implement practical improvements to administrative and bookkeeping processes.

• Skills and ExperienceDemonstrated experience in office administration or executive assistance.
• Experience using Xero or similar accounting software.
• Strong administration, organisation, and record-keeping skills.
• Excellent verbal and written communication skills.
• Ability to manage competing priorities and meet deadlines with urgency and accuracy.
• High level of discretion, confidentiality, and professional judgement.
• Intermediate Microsoft Office skills, including Word, Excel, Outlook, and calendar management
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The position is primarily responsible for supporting day-to-day family office requirements for various companies including investment assets, property holdings and consulting engagements. Success in the role requires discretion, reliability, urgency, and the ability to work efficiently with the Directors in a dynamic environment where trust is paramount.

Key Responsibilities

• Provide high-level administrative support to the family and related entities with discretion, urgency, and attention to detail.
• Prepare and maintain meeting agendas, minutes, action items, and related records.
• Organise calendars, appointments, meetings, travel, and other scheduling requirements.
• Process invoices, receipts, and purchase orders and other administration as required using Xero.
• Work closely with management and key stakeholders to coordinate priorities and ensure tasks are completed efficiently.
• Maintain confidential records, correspondence, filing systems, and document control processes.
• Identify and implement practical improvements to administrative and bookkeeping processes.

• Skills and ExperienceDemonstrated experience in office administration or executive assistance.
• Experience using Xero or similar accounting software.
• Strong administration, organisation, and record-keeping skills.
• Excellent verbal and written communication skills.
• Ability to manage competing priorities and meet deadlines with urgency and accuracy.
• High level of discretion, confidentiality, and professional judgement.
• Intermediate Microsoft Office skills, including Word, Excel, Outlook, and calendar management
•