Office Administrator at Jim Dandy Sewer & Plumbing

Lynnwood, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Sep, 26

Salary

27.0

Posted On

16 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Customer Service, Scheduling, Billing, Invoicing, Accounts Receivable, Accounts Payable, Microsoft Word, Microsoft Excel, Microsoft Outlook, Communication, Multitasking, Organization, Vendor Management, Permit Acquisition, Field Service Software

Industry

Individual and Family Services

Description

Description Jim Dandy Sewer & Plumbing has proudly served the Puget Sound area for over 115 years. We are seeking an Office Administrator to assist in providing an exceptional customer experience. This is a great opportunity to be a part of a long-standing company. The ideal candidate is organized, proactive, and comfortable working in a fast-paced, hands-on environment. In addition to great pay, we offer excellent benefits including: 100% employer paid premiums on medical, dental and vision insurance 401k and 401k Roth plan with up to 4% match in addition to your income invested Employer paid long-term disability insurance Employer paid life insurance 1 floating holiday 6 paid holidays Paid vacation Paid weekly Responsibilities Include: Answer incoming phone calls; respond to customer inquiries Assist in coordinating service appointments Follow up calls on estimates left with customers Prepare cash deposits and print checks Prepare weekly reports and monthly statements Receive, review, and input customer billing information into work orders Prepare and issue accurate customer invoices based on complete work orders Assist in processing payments, tracking receivables, and tracking payables Communicate with vendors, clients, subcontractors, and inspectors as needed Acquire necessary permits for scheduled projects Requirements 2+ years of experience in an administrative role, preferably in a trades or construction environment Strong attention to detail Strong organizational and multitasking skills Excellent verbal and written communication Excellent customer services skills Proficient in Microsoft Office (Word, Excel, Outlook) and office equipment Familiarity with scheduling or field service software (e.g., ServiceTitan, Jobber, or similar) a plus Professional appearance and demeanor Valid driver's license and clean driving record Great work ethic

Responsibilities

The Office Administrator manages customer inquiries, coordinates service appointments, and handles billing and invoicing. They are also responsible for financial tasks such as preparing deposits, tracking receivables, and acquiring project permits.