Office Administrator

at  Keysource Ltd

JOB SUMMARY

In our business, the success of day-to-day operations is as crucial as planning for the future. The Office Administrator plays a key role in ensuring the efficiency and seamless functioning of our daily operations, contributing to the overall success of the organisation.
We are seeking a highly organised and detail-oriented Office Administrator who adaptable, proactive, and thrives in a fast-paced environment. The successful candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, providing reception support, and maintaining effective communication within the team. This position requires proficiency in various software applications, excellent phone etiquette, and strong organisational skills.

Education:

• GCSE or equivalent (preferred

Experience:

• Administrative experience: 1 year (preferred

• Manage day-to-day reception duties for our Gatwick office providing a welcoming and professional environment for visitors.
• Handle incoming and outgoing communications, including mail, phone calls and emails.
• Manage meeting room bookings to ensure efficient scheduling and availability.
• Perform general office administrative tasks as needed across the company, including filing of company documents, coordination of off-site storage access.
• Provide administrative support to Business Units, including assembling presentations, proposals, tender responses, managing data, scheduling, and preparing reports.
• Maintain office supplies inventory by placing orders as necessary, negotiating competitive pricing and identifying alternative options when necessary
• Assist with complex travel arrangements.
• Assist with issuing and maintaining records of company workwear.
• Support meeting preparation, including room setup, and organising refreshments.
• Participate in office meetings, including minute-taking and distribution.
• Collaborate with team members to enhance office procedures and workflows.
• Provide ad hoc assistance to the CEO, and other head office departments.

What we’re looking for:

• Strong organisational skills with the ability to prioritise tasks effectively.
• Flexible, proactive with a strong “can-do” attitude.
• Basic mathematical skills are essential.
• Attention to detail with a commitment to maintaining accuracy in all tasks.
• Strong proficiency in Microsoft Office applications, including Word, Excel, and Outlook, and eager to learn new applications (training will be provided).
• Excellent phone etiquette and communication skills, both written and verbal.
• Ability to work independently as well as part of a team in a fast-paced environment.
• Proven experience in an administrative or clerical role is preferred, and familiarity with CRM systems is advantageous.

As well as the benefits listed below, we also offer the following:

• 25 days annual leave, plus 1 extra day for your birthday
• Health Cash Plan (enabling you to claim money back for a range of treatments, and access remote GP appointments)
• Perks & Discounts

If you are a proactive individual with a passion for administration and a desire to contribute positively to our team, we encourage you to apply for this exciting opportunity as an Office Administrator.
Job Types: Full-time, Permanent
Pay: Up to £25,000.00 per year

Benefits:

• Additional leave
• Company events
• Company pension
• Discounted or free food
• Employee discount
• Free parking
• Health & wellbeing programme
• Life insurance
• On-site parking
• Paid volunteer time
• Private medical insurance
• Referral programme

Schedule:

• Monday to Friday

Education:

• GCSE or equivalent (preferred)

Experience:

• Administrative experience: 1 year (preferred)

Work Location: In person
Reference ID: KS0