Office Administrator at Killam Oil Co LTD

Laredo, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Jan, 26

Salary

0.0

Posted On

29 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Excel, Attention To Detail, Thoroughness, Organization, Communication, Confidentiality, Analyzing Information, PC Proficiency, Data Entry Skills, General Math Skills

Industry

Oil and Gas

Description

Description SUMMARY: Perform clerical duties related to the efficient maintenance and processing of files. ESSENTIAL DUTIES: Collect data for monthly equipment billing. Collect data for monthly fuel allocations. Process and make arrangements for water hauling as related to field activities. Process orders for lubricants & fuel as related to field activities. Assist in processing invoices for approval. Order supplies for field office as necessary. Process worker’s comp claims. Assist with safety meetings & material transfers. Assist with tracking vehicle expenses. Maintains historical records by filing documents Maintain confidentiality of organizational information. Requirements EDUCATION: High school diploma or equivalent required. College hours is a plus. EXPERIENCE: Must have at least one (1) year experience in an office environment performing clerical duties. SKILLS: Must have the following skills and/or abilities: Strong Microsoft Excel proficiency. Attention to detail Thoroughness Organization Communication & confidentiality Analyzing information PC proficiency Data entry skills General math skills LICENSES/CERTIFICATIONS: Must have a current Texas driver’s license and a satisfactory driving record. PHYSICAL REQUIREMENTS: Must be able to perform the following physical activity on a frequent to constant basis: Sit for long periods of time. Lift 10–20 lbs. of files, plans, office supplies, or similar items. Constantly uses fingers and hands when dialing/answering the telephone and operating a computer or other office machinery, such as a copy machine, scanner, and computer printer. Ability to hear average or normal conversations and receive ordinary information through verbal communications in person or detect objects in and around job site over the telephone. Average, ordinary visual acuity necessary to prepare or inspect documents; operate a computer or other office machinery; or. Walk short distances on slippery, even, and/or uneven surfaces. Stand, bend, stoop, kneel, crouch, twist, turn, or crawl. WORKING CONDITIONS: Majority of work is performed in an office atmosphere located inside a building with no hazardous or significantly unpleasant conditions. May require infrequent job site visits involve performing work in outdoor weather conditions with exposure to extreme cold, heat, and noise depending upon project site. May travel locally during the workday. OTHER REQUIREMENTS: Must be able to: Adhere to the highest standards of ethics, integrity, professionalism, and discretion. Project a courteous, professional and positive approach with vendors and employees. Follow and exchange basic instructions, information, and guidelines. Make decisions based on experience or knowledge with minimal supervision. Must have basic safety knowledge. Adhere to and perform functions according to company and OSHA safety guidelines. Maintain regular, timely, and predictable attendance. Represent the company in a professional manner to callers and visitors.

Responsibilities

The Office Administrator will perform clerical duties related to the efficient maintenance and processing of files. Key tasks include collecting data for billing and allocations, processing orders, assisting with invoices, and maintaining historical records.