JOB SUMMARY

We are seeking a detail-oriented and proactive Office Administrator to join our team. The successful candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support and maintaining efficient office procedures. This position requires strong organisational skills, excellent communication abilities, and proficiency in various software applications.

Responsibilities will include but not limited to:

• Handle incoming calls and maintain professional phone etiquette when interacting with clients and colleagues
• Meet, greet and offer refreshments to visitors
• Track the delivery status of supplier purchase orders
• Report any supply issues that may affect our production schedules
• Assist in purchasing materials with suppliers from stock shortage reports
• Assist in processing customer purchase orders
• Assist with invoicing using Xero
• Perform data entry tasks accurately and efficiently, ensuring all information for purchasing and sales is up to date using Microsoft Office and bespoke software
• Scanning paperwork for sales and purchasing onto our bespoke database program
• Shredding
• Maintain organised filing systems for both physical and digital documents
• Matching of purchase orders, delivery notes and invoices to verify accuracy, terminology and specification

QUALIFICATIONS

• Previous office experience is essential, with a background in administrative roles preferred
• Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent organisational skills
• Demonstrated typing skills with attention to detail for accurate data entry
• Familiarity with Xero is a plus but not mandatory
• Strong phone etiquette and interpersonal skills to foster positive relationships within the team and with clients
• Ability to work independently as well as part of a team in a fast-paced environment

• Handle incoming calls and maintain professional phone etiquette when interacting with clients and colleagues
• Meet, greet and offer refreshments to visitors
• Track the delivery status of supplier purchase orders
• Report any supply issues that may affect our production schedules
• Assist in purchasing materials with suppliers from stock shortage reports
• Assist in processing customer purchase orders
• Assist with invoicing using Xero
• Perform data entry tasks accurately and efficiently, ensuring all information for purchasing and sales is up to date using Microsoft Office and bespoke software
• Scanning paperwork for sales and purchasing onto our bespoke database program
• Shredding
• Maintain organised filing systems for both physical and digital documents
• Matching of purchase orders, delivery notes and invoices to verify accuracy, terminology and specificatio