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Office Administrator at Leitner Williams Dooley & Napolitan PLLC

Memphis, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jan, 26

Salary

0.0

Posted On

08 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Strong Computer Skills, Microsoft Office, Written Communication, Verbal Communication, Multi-tasking, Organization, Analytical Thinking, Strategic Thinking, Confidentiality, Flexibility

Industry

Law Practice

Description

Description The Office Administrator is responsible for maintaining the overall administration and day-to-day operation of our Memphis Office. This position coordinates efforts with Managing Members, Accounting, Human Resources and IT to achieve Firm goals. Essential Functions Oversees Staffing in order to maintain proper staffing ratios including: managing time off request, time clock edits, assignments, monitoring attendance and overtime Assist with recruiting, onboarding, training, coaching and termination of Staff Maintains office budget and reconciliation Oversees closing files for Memphis office Provides guidance, input and structure to policies, procedures and job designs Arranges local staff events including lunches and meetings Works with IT to resolve issues and install new technology Communicates with Staff and Management in order to resolve problems Liaison to Firm Accounting department concerning AR/AP/billing compliance and inquiries as needed. Inventories supplies and office property Document management and reporting Coordinates docket call Other task as assigned Regular and predictable attendance Requirements Knowledge, Skills and Abilities Strong computer skills including Microsoft Office and ability to learn and utilize specific applications, processes and software that are custom to our business. Exceptional written and verbal communication skills Able to handle and accomplish multiple tasks simultaneously Organization, analytical and strategic thinker Ability to maintain confidentiality Great attitude and flexibility of job duties LWND is an equal opportunity employer and does not discriminate on the basis of age, race, gender, religion, color, sex, national origin, marital status, genetic information, sexual orientation, pregnancy status, physical or mental disability, veteran status or other status

Responsibilities

The Office Administrator is responsible for maintaining the overall administration and day-to-day operation of the Memphis Office. This includes overseeing staffing, assisting with recruiting and onboarding, maintaining the office budget, and coordinating local staff events.