Office Administrator at LOUIS DREYFUS COMPANY ASIA PTE LTD

Calgary, Alberta, Canada -

Full Time

Start Date

Immediate

Expiry Date

19 Mar, 26

Salary

0.0

Posted On

19 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Analytical Skills, Organizational Skills, Communication Skills, Public Relations Skills, Customer Service, Microsoft Suite, Attention to Detail, Team Player, Self-Motivated, Professionalism, Flexibility, Adaptability, Reliability, Office Management, Clerical Skills, Problem Solving

Industry

Food and Beverage Manufacturing

Description

Company Description Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world. Structured as a matrix organization of six geographical regions and ten platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 18,000 people globally. Job Description The Office Administrator position supports the efficient front-office operations of our Calgary, Alberta facility, serving as the first point of contact for visitors, employees, and the public. This dynamic and versatile role represents LDC’s values of professionalism, care and excellence, while handling a variety of administrative, communication, and clerical tasks to keep the office welcoming, efficient, and aligned with corporate standards. Primary Duties and Responsibilities: Answer, screen and forward telephone, email and in-person inquiries to appropriate departments. Receive, sort and distribute incoming mail, as well as prepare outgoing shipments or packages, including cheques and courier items. Code vendor invoices for Calgary and Vancouver offices through SAP. Prepare and submit expense reports for the President. Plan and organize annual Christmas and Stampede parties. Organize lunches periodically for staff and visitors. Facilitate and oversee office cleaning. Facilitate any repairs in the office, report and troubleshoot IT issues and site specifics for testing of IT. Monitor and manage amenity related issues (parking and gym in the building). Order flowers as needed for incidental circumstances. Support HR Manager (Canada) and the Canada Operational Controller on all other tasks as required, including but not limited to supporting with new hire onboarding, invoice coding, etc. General office duties, including filing, scanning, managing inventory of supplies in the office and ensuring areas of the office are kept clean and tidy. All other duties as assigned and required. Qualifications High School diploma Previous work experience within the agricultural industry and/or customer-services position(s) is required Previous work experience as an Executive Assistant is preferred Must have previous work experience within an office environment, requiring extended time sitting at a desk, utilizing a computer and telephone Strong analytical and organizational skills Exceptional communication and public relations skills, with local team, LDC colleagues (globally), customers, public, etc. Must be a professional, self-motivated individual Proven aptitude within the entire Microsoft Suite Exceptional customer service, and the ability to work in a fast paced environment while not sacrificing quality or customer satisfaction Reliable, punctual, flexible and able to adapt to changing tasks and environments Excellent attention to detail and accuracy Collaborative attitude and proven team player Commitment to promoting our safety culture Additional Information What We Offer We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world. - Comprehensive benefits program including extended health care and dental coverage, employee and family assistance program, life insurance and disability coverage - Retirement Savings Plan with Employer contributions and matching - Paid vacation, paid sick time and paid statutory holidays Diversity & Inclusion LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion. LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply. Sustainability Sustainable value is at the heart of our purpose as a company. We are passionate about creating fair and sustainable value, both for our business and for other value chain stakeholders: our people, our business partners, the communities we touch and the environment around us Years of Work Experience: 3 - 5

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Responsibilities

The Office Administrator is responsible for managing front-office operations, including handling inquiries, sorting mail, coding invoices, and organizing events. This role also involves supporting HR and ensuring the office environment is clean and efficient.