The Office Administrator is responsible for ensuring the smooth operation of the office by coordinating procedures, resources, and services. This role involves a variety of administrative and clerical duties, including managing supplies, supporting staff, liaising with service providers and maintaining a productive and secure work environment. The role will also include receptionist duties such as answering phone calls, greeting visitors, and handling client queries in a professional and efficient manner.

1. Guest & Visitor Management

• Greet all guests professionally and courteously upon arrival.

1. Administrative Support

• Oversee office operations including postage, deliveries, supplies, and phone line management.
• Liaise with building management providers and coordinate with the security company when equipment (e.g. cameras, access systems, alarms) malfunctions.
• Support printing/scanning needs for office or site staff, including printing tags for sites.
• Provide back-up support to the Receptionist and assist with cover as required.
• Support the Health & Safety team with administrative duties.
• Report and respond to any security incidents within the office; complete end-of-day checklists to ensure all areas are locked and secure.
• Translation and printing of any company documentations.

1. Procurement & Ordering

• Maintain inventory and place orders for office stationery, kitchen, and canteen supplies.
• Liaise with Dunnes Stores for weekly food deliveries.
• Organise catering for training sessions and larger meetings.
• Arrange lunch for external meetings and airport transfers via taxi or coach for staff/visitors.
• Explore agreements with local taxi companies to secure competitive rates.
• Investigate letterbox access within the industrial estate for incoming/outgoing post.

1. Facility & Repairs Management

• Oversee general facility maintenance, including cleaning, catering, and kitchen organisation (e.g. bins removal).
• Maintain a repairs log for issues relating to lighting, plumbing, air conditioning, and IT equipment.
• Liaise with vendors for necessary repairs to office equipment such as phones, laptops, printers, etc.

1. Meeting & Training Room Coordination

• Ensure rooms are prepared, clean, and technically set up for calls or presentations.
• Provide back-up support to Patricia for meeting room management

Job Types: Full-time, Permanent
Pay: €33,000.00-€36,000.00 per year

Benefits:

• Company pension
• On-site parking

Work Location: In perso