Office Administrator (m/f/d) at Cuculus GmbH

Ilmenau, Thuringia, Germany -

Full Time

Start Date

Immediate

Expiry Date

04 Oct, 26

Salary

0.0

Posted On

06 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Administrative Support, Microsoft 365, English Proficiency, German Proficiency, Event Organization, Invoice Processing, Vendor Coordination, Travel Arrangement, Procurement

Industry

Software Development

Description

Shape the utilities market of the future with us! Part-time: 16–20 hours per week Main location: Erfurt, with regular travel to Leipzig and Ilmenau Start: as soon as possible What is the role about? Keep our offices running smoothly with us! Office Administrator (m/f/d) At Cuculus, we are shaping the future of utilities with innovative software — and we believe that great workplaces are just as important as great technology. We are looking for a proactive and well-organized Office Administrator (m/f/d) who enjoys creating a welcoming office environment and supporting colleagues in their daily work. In this role, your main workplace will be our office in Erfurt. In addition, you will regularly support our offices in Leipzig and Ilmenau on site, approximately once per week at each location. This is a good opportunity for someone looking for a part-time role or a working student position who enjoys variety, takes ownership, and likes working with people. We are always looking for support in the following areas: Your Mission & Impact Your Role at a Glance Keep our offices running smoothly through day-to-day office management and administrative support. Manage office supplies, refreshments, and small office purchases. Prepare meeting rooms, coordinate catering, and welcome guests. Handle incoming mail, shared mailboxes, and general office communication. Coordinate office maintenance, repairs, and external service providers. Support business travel arrangements and related documentation. Help organize company events, internal meetings, and team activities. Support finance administration by processing invoices and receipts Coordinate purchasing activities, including obtaining quotes, placing orders, tracking deliveries, and checking invoices. Provide regular on-site support across our offices in Erfurt, Leipzig, and Ilmenau. Required skills and qualifications Preferred skills and qualifications Your profile You are well organized, reliable, and enjoy keeping things running smoothly in the background. You like working with people and create a friendly, welcoming atmosphere You take ownership of your tasks, work independently, and notice when something needs attention. You are comfortable handling administrative tasks, coordinating small purchases, and communicating with internal and external contacts. You have good communication skills in English and German (minimum B2). You are confident using common office tools such as Microsoft 365. You are willing to regularly work on site in our offices in Erfurt, Leipzig, and Ilmenau (travel costs are covered by the company). Previous experience in office management, administration, hospitality, event support, or a similar area is helpful, but not required. What You Bring to the Team Why us? At Cuculus, you'll become part of a collaborative and international team where trust, ownership, and continuous improvement are part of our everyday work. You'll have the opportunity to make a visible impact on the daily experience of your colleagues while gaining valuable professional experience in a growing technology company. Sounds interesting? Great, let’s get to know each other. Send your application and let us know why we could be a great match! Why You’ll Love It Here Cuculus GmbH Germany | Lindenstraße 9-11, 98693 Ilmenau | Großer Brockhaus 1, 04103 Leipzig | Anger 63, 99084 Erfurt | United Arabic Emirates | Swiss Tower, Cluster Y, Jumeirah Lakes Towers, Dubai | South Africa, 16 North Road, 2196 Gauteng, Johannesburg About us Cuculus is the key to providing utilities to all, while protecting the world’s precious resources. Jointly with our international partner network, we provide cutting-edge software and technology solutions to address utility challenges now and in the future. Cuculus will never tire of creating innovative technology and services that enable utilities and organisations to successfully transition to a new era of providing and managing electricity, water, and gas. The work we do is important for individuals, cities, and entire nations. Our work is serious, but we have fun with it, too.

Responsibilities

Manage day-to-day office operations, supplies, and guest welcoming across three different locations. Provide administrative support including invoice processing, travel arrangements, and company event coordination.