Office Administrator/Manager at PSI CRO

Shanghai, Shanghai, China -

Full Time

Start Date

Immediate

Expiry Date

30 Jun, 26

Salary

0.0

Posted On

01 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Vendor Management, Inventory Management, Communication, Administrative Support, Onboarding, Offboarding, Health and Safety, Event Coordination, Travel Arrangements, Facility Management, Policy Development, Document Management, Training Organization, Mail Handling, Meeting Organization

Industry

Pharmaceutical Manufacturing

Description

Company Description PSI is a leading Contract Research Organization with 30 years in the industry offering a perfect balance between stability and innovation to both clients and employees. We focus on delivering quality and on-time services across a variety of therapeutic indications. Job Description SCOPE OF RESPONSIBILITIES 1. Office Management 1.1. Responsible for new office site selection, decoration, vendor management and etc. 1.2. Coordinates the purchase and inventory of office supplies 1.3. Oversees office maintenance and management of the office vendors to ensure smooth operation of the office 1.4. Handles incoming and outgoing mail and shipments 1.5. Coordinates the activities of local Office Management staff 1.6. Organizes office meetings and events 1.7. Assists with business travel arrangements including bookings, documentation, and expense processing 1.8. Supports the Country Manager in developing local travel policies and manages vendor relationships 2. Communication 2.1. Liaises with facility management vendors, service and insurance providers 2.2. Receives and routs incoming calls, visitors, couriers, and correspondence if needed 3. Administration 3.1. Provides administrative support to the Country Manager and other departments as instructed by the Country Manager 3.2. Supports signature flow for non-operational documents 3.3. Prepares, maintains and implements local workplace instructions and procedures 3.4. Provides support with onboarding and offboarding of new staff 4. Office Security, health and safety 4.1. Manages visitor access according to PSI policies 4.2. Supports the Country Manager in creation and implementation of workplace safety policies 4.3. Organizes and tracks PSI staff training in local workplace health, safety and office security Qualifications 1.Bachelor's or above degree 2. Administrator level is accepted with no administration working experience; Manager level needs five years or above of administrative experience 3. Prior experience in an international company is a plus 4. Prior experience with facility management Additional Information Make the right call and take your career to a whole new level. Join the company that focuses on its people and invests in their professional development and success.

Responsibilities

The Office Administrator/Manager is responsible for managing office operations, including site selection, vendor management, and coordinating office supplies. Additionally, the role involves providing administrative support to the Country Manager and ensuring workplace safety and security.