BDA Inc., formerly Brown Daniels Associates Inc., is a construction company specializing in renovations and additions. It was founded in 1997 by Principals Brad Daniels and Toccar Brown. Brad and Toccar built the company on their core values, to work ethically, respect our business partners, and to build long-term relationships with our trades, consultants and clients. These values still form the foundation of our company today. BDA Inc. has grown from its humble beginnings to a staff of over 80, with projects valued at over $80 million. We are currently looking for an Office Administrator to join our team in Etobicoke, On.

SUBCONTRACTOR PRE-QUALIFICATION

• Maintain and update the subcontractor pre-qualification form as needed.
• Distribute the form to subcontractors for completion and submission.
• Track submissions under review and communicate final decisions to subcontractors in a timely manner.

QUALIFICATIONS

• Bachelor’s or College degree in Marketing or Construction Management would be an asset.
• 1-2 years of construction experience preferred.
• Strong multi-tasking ability.
• Detail Oriented.
• Exceptional organizational skills.
• Strong interpersonal skills.
• Excellent negotiating skills.
• Strong computer skills, emphasis on Microsoft Office, Microsoft Project, Excel.
  If you are interested in this Office Administrator position, please send in your resume and you will be contacted directly.
  Thank you for your interest and we look forward speaking with you!

JOB RESPONSIBILITIES

The Employee’s key responsibilities include, but are not limited to:

FRONT DESK DUTIES

• Manage Couriers.
• Arrange tender and contract documents pickup and delivery.
• Receive, Open and Sort Mail.
• Schedule Meetings and Prepare rooms for meetings. Place weekly orders for lunch for Monday meetings.
• Update, Distribute and track office phone passwords, recording phone greetings.

ADMINISTRATIVE DUTIES

• Prepare copies of documents for management team.
• Coordinate staff meetings.
• Set up new project folders and order startup documents including Bonds and Insurance Certificates.
• Review project contracts and prepare for signing and submission.
• Tracking Permits.
• Prepare and distribute corporate communications including staff Memo’s/Bulletin’s.
• Tracking and filing legal disputes and legal matters.
• Tracking and filing Insurance claims.
• Maintain company contact list.

GENERAL SUPPORT DUTIES

• Management Meetings.
• Verify executed Subcontracts/Purchase Orders before weekly cheque run.
• Vacation schedule/sick day tracking for both office and site staff.
• Coordinate company social events.
• Lunch order for the project review meetings, monthly office wide project review meeting and team barbeque lunch.
• Order gift baskets for the staff when required.
• Any administrative ad hoc tasks as assigned.