We are looking for a dynamic and flexible Administrator to join our Retained Estates Team in Southmead Hospital, Bristol.
The Retained Estates is a multi-disciplinary team who assess and manage the maintenance within site and offsite properties. You will support senior managers in a wide range of administrative tasks. The post holder will offer administrative support across the locality and will need to be flexible with regards to working across bases.
The post holder must be able to communicate effectively with colleagues from different departments and able to express yourself equally well verbally and in writing. This is a busy role with a need for excellent IT skills and the ability to learn new IT systems efficiently.
You must be adept at multi-tasking and excellent at managing your time and prioritising tasks to facilitate the smooth running of this key team function.
As part of your role, you will be expected to work Monday to Friday 8:00 am to 16:00 pm.

The role is based at Beaufort House, in Southmead Hospital.

• Provide full reception and administration support in all aspects of the administration and general running of the Estates Department
• Monitor annual leave and absences of the trade team.
• Use Community Electronic systems i.e. eRoster, Teams, Planet
• Manage telephone, e-mail and in person queries
• Log the faults /requests and close work orders once the work is completed
• Maintain spreadsheets and electronic documents
• Prioritise workload, work without direct supervision
• Attend meetings and training as required
• Circulate information to staff as directed by the management team, ensuring distribution lists are kept up to date
• The control of the keys and badges will be in the post holder charge
• Liaising with other departments, resolving queries and assisting the Workflow Coordinator and other managers.
• Data entry is also a fundamental part of the role, with special attention to detail

North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.
North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.

Provide a full Administration, Helpdesk and Reception service to the facilities directorate as part of the facilities central administration team which includes but is not limited to: -

• Estates Department Team are looking for an Administrator. The role is (Monday to Friday) 37.5 hours per week. The role would suit a proactive, confident, self-starter who is prepared to work in a busy and often noisy open office within a fun team that works hard. This is a varied administrative role, and a steep learning curve is required at first. Tasks include attending the reception of the department, make sure to deliver and receive the necessary keys and badges for the contractors, operate and maintain the CAFM system (Planet Enterprise) etc. A detailed Job Description is attached which highlights all tasks completed within the Estate department by all the various administrators. Very strong computer skills are required including excellent excel and data input experience. Use of other web-based applications e.g., health roster is desirable. To fit in this team, suitable candidates should be enthusiastic, adaptable, productive, flexible, and personable. CAFM system training will be provided if required.
• We are looking for someone with an excellent telephone manner and good customer service/communication skills. The successful candidate will need to be able to work quickly and accurately under pressure and work as part of a team.
• The role is full time, 37.5 hours, Monday – Friday.

• Provide full reception and administration support in all aspects of the administration and general running of the Estates Department
• Monitor annual leave and absences of the trade team.
• Use Community Electronic systems i.e. eRoster, Teams, Planet
• Manage telephone, e-mail and in person queries
• Log the faults /requests and close work orders once the work is completed
• Maintain spreadsheets and electronic documents
• Prioritise workload, work without direct supervision
• Attend meetings and training as required
• Circulate information to staff as directed by the management team, ensuring distribution lists are kept up to date
• The control of the keys and badges will be in the post holder charge
• Liaising with other departments, resolving queries and assisting the Workflow Coordinator and other managers.
• Data entry is also a fundamental part of the role, with special attention to detai