JOB REQUIREMENTS

• Excellent communication/listening skills with an ability to manage multi stakeholders
• An organised self-starter with an ability to work independently and collaboratively
• Possess a passion for challenging the status quo and looking for new and better ways of working
• Confident in communicating with people across all levels of an organisation
• Highly motivated to deliver and exceed expectations
• Thrive in a culture of innovation and professional / personal development
• At least 6 months prior experience in an administrator role
• Educated to degree level or equivalent level of experience
• Not afraid to test new ideas and learn to drive improvements in performance
• Ability to context switch and manage multiple projects

YOUR BEHAVIOURS

Courage to think for ourselves and take risks
We’re committed to making fast decisions based on the data we have, and we have the courage to accept we’ll still get it some decisions wrong some of the time – that’s life!
Supporting each other and our clients
We have each other’s back, always. Our clients help keep people safe and health; they are our heroes, and they pay our wages!
Constructive dissatisfaction
Every time a job is “done” we’ll stand back and ask: ‘could we do it a bit better next time?’ We produce great work, but we’re humble enough to go looking for the next improvement. We celebrate success but seek more
Continuous personal development
None of us think we’re the finished article. We have a lifelong love of learning. We read books, watch videos, attend conferences, and generally enjoy finding out about things we didn’t know.
Job Types: Full-time, Permanent
Pay: Up to £27,000.00 per year
Work Location: Hybrid remote in Newcastle upon Tyne NE

HR Admin

• Preparation of offer letters and contracts
• Setting up onboarding MS Planner Boards
• Sending Welcome Emails to new starters
• Arranging DISC report for new starters, and access to Induction mandatory training
• Managing HR system (Breathe) – setting up new starters, dealing with leavers and keeping records updated
• Seeking references for new employees and handling reference requests for former employees
• Managing health care provider, and updating with new starters and leavers
• Handling the off-boarding of employees
• Checking that all roles have valid Job descriptions
• Handling ad hoc queries and requests about HR policies and processes
• Reporting absence statistics to Leadership team
• Reporting LinkedIn learning usage data to the Leadership team
• Producing monthly HR/People reporting
• Conducting HR research as needed, e.g. annual benefits revie

JOB PURPOSE:

This is a new role for us, and a one which will sit at the heart of the company, providing support across every team in the business. We have grown to a size where we now need the support of a brilliantly organised and proactive individual, who will provide essential administrative assistance to ensure the smooth operation of our daily activities.
The Office Administrator role is critical to helping the business succeed by ensuring that all administrative tasks are handled efficiently and effectively. This role will enable other teams in the business to focus on their core activities, which will contribute to the overall productivity and success of Notify. If your highly organised and proactive, with the ability to work both independently and collaboratively, then you’ll be perfect for this role.

ROLES AND RESPONSIBILITIES:

General Admin

• Booking Company meetings and facilities
• Organising company events
• Maintaining a good relationship with landlords, Wizu
• Supporting Health & Safety processes, liaising with external consultant
• Updating policies and processes, as needed
• Completing and submitted Supplier forms, where required
• Other admin duties, as required

HR Admin

• Preparation of offer letters and contracts
• Setting up onboarding MS Planner Boards
• Sending Welcome Emails to new starters
• Arranging DISC report for new starters, and access to Induction mandatory training
• Managing HR system (Breathe) – setting up new starters, dealing with leavers and keeping records updated
• Seeking references for new employees and handling reference requests for former employees
• Managing health care provider, and updating with new starters and leavers
• Handling the off-boarding of employees
• Checking that all roles have valid Job descriptions
• Handling ad hoc queries and requests about HR policies and processes
• Reporting absence statistics to Leadership team
• Reporting LinkedIn learning usage data to the Leadership team
• Producing monthly HR/People reporting
• Conducting HR research as needed, e.g. annual benefits review

Sales/Marketing/Customer Admin

• Support CRM (Hubspot) Users ensuring colleagues are set up with the correct permissions / access rights, and recieve appropriate emails / reports
• Gather feedback from customers via adhoc “NPS calls”
• Researching customers and competitors to support the sales team
• Updating marketing content as instructed by our Head of Marketing
• Supporting our team with planning Events
• Producing Sales Reporting for Commercial team meeting
• Act as SignRequest signatory to support Sales Order Forms