Office Administrator at Ocorian

Singapore, , Singapore -

Full Time

Start Date

Immediate

Expiry Date

03 Jun, 26

Salary

0.0

Posted On

05 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Facilities Management, Vendor Management, Financial Reconciliation, Petty Cash Handling, HR Support, Recruitment Coordination, IT Liaison, Meeting Scheduling, Visitor Hosting, Communication, Time Management, Attention To Detail, Microsoft Office, Process Improvement, Operational Support

Industry

Financial Services

Description

Company Description Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices. With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian. Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise. Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients. Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines. Job Description Purpose of the job The role calls for someone who keeps the office running smoothly by owning day‑to‑day operations and coordinating seamlessly across teams. Organising office activities, driving communications, and acting as the central link between departments to ensure everything operates smoothly. Main Responsibilities Manage office administration, including leases, service contracts, policies, insurance coordination, and liaison with authorities. Act as the main contact for internal departments (Finance, HR, IT, Legal, Compliance) and support office systems, processes, and BCP updates. Coordinate office moves, renovations, furniture procurement, and general facilities management. Handle petty cash, PayPal/debit card reconciliations, supplier payments, cheque issuance, bank administration, and support audit processes. Provide financial information to client‑facing teams and ensure timely processing of office payments and payroll‑related requirements. Support HR operations, including recruitment coordination, onboarding/offboarding, communication with authorities, and maintaining staff benefits and H&S processes. Serve as the on‑site IT contact for equipment setup, retrieval, replacement, procurement, and coordination with internal and external IT providers. Manage reception duties such as meeting scheduling, visitor hosting, call handling, courier arrangements, and maintaining office supplies. Organise internal team events and support the Commercial team with local marketing events and collateral preparation. Ensure smooth operational support across service lines to deliver integrated assistance to client‑facing teams. Qualifications Knowledge, Skills and Experience Proven experience in office administration within a large organisation. Strong proficiency in Microsoft Office Excellent written and verbal communication skills. Highly organised with strong time‑management abilities. Confident interpersonal skills and the ability to work well with others. Strong attention to detail and accuracy. Ability to prioritise effectively and manage competing deadlines Additional Information All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are: We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges. We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be. We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective. We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes. We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships. Equal Opportunities for Everyone Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected]. We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status. Region: APAC Jurisdiction: Singapore

Responsibilities

The primary purpose of this role is to ensure smooth day-to-day office operations by owning administration, coordinating across departments, organizing activities, and acting as a central communication link. Key duties involve managing facilities, supporting finance and HR functions, handling IT contact points, and managing reception tasks.