OFFICE ADMINISTRATOR (PERMANENT, ONSITE – DUBLIN CITY CENTRE)

A respected mental health organisation based in Dublin City Centre is seeking a proactive and professional Office Administrator to join their team. This role is ideal for someone with strong administrative experience who thrives in a dynamic, purpose-driven environment. Working closely with the Office Manager and supporting the CEO and Senior Management Team, the successful candidate will ensure the smooth day-to-day running of the office.
Salary: €30,000 – €32,000 DOE
Location: Onsite, Dublin 8
Hours: Monday to Friday, 9:00 AM – 5:00 PM

KEY RESPONSIBILITIES:

• Manage administrative tasks such as filing, mail handling, meeting bookings, printing/laminating/binding, and general property maintenance.
• Handle incoming phone calls, monitor voicemails, and redirect messages promptly.
• Check and manage incoming emails and ensure timely responses or forwarding to the appropriate departments.
• Greet and assist visitors; manage access to the office premises.
• Maintain data systems, including inputting, processing, and assisting with reports.
• Maintain and update insurance policies for both staff and the organisation.
• Provide confidential administrative support to the CEO and Senior Management Team.
• Assist in preparing and editing reports, presentations, and correspondence.
• Prepare agendas, meeting packs, and documentation for board meetings.
• Prepare and issue approved sales invoices.
• Manage petty cash and staff expense forms.
• Track staff leave (annual, sick, and statutory).
• Maintain communication with funders and manage related documentation.
• Track and update the funding schedule, ensuring timely invoicing and accurate records of payments.