Office Administrator at Overwatch Mission Critical

Abilene, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Apr, 26

Salary

0.0

Posted On

02 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Workplace Operations, Administrative Support, Organizational Skills, Communication Skills, Interpersonal Skills, Proactive Attitude, Vendor Management, Facilities Coordination, Event Support, Inventory Management, Security Support, Mail Handling, Construction Environment, Team Engagement, Ergonomic Setup

Industry

Professional Services

Description

About Overwatch Mission Critical Overwatch is a service-disabled Veteran-owned small business (SDVOB) certified through the National Veterans Business Development Council (NVBDC), offering construction professional services, talent acquisition, and general contractor services for the mission-critical infrastructure industry. Our mission is the construction and management of state-of-the-art data centers with the precision and reliability this industry demands. From high-end engineers to seasoned professionals, we deploy the people you need to get your data center off the ground. At Overwatch, it's more than a job — it's purpose. The Opportunity The Office Administrator will serve as the on-site point person responsible for creating a welcoming, organized, and highly functional office environment supporting a fast-growing data center project team in Abilene, TX. This role owns the day-to-day workplace experience, including onboarding and offboarding logistics, office supplies, seating and space coordination, badge and building access, mail and package handling, and facilities support. The ideal candidate is proactive, highly organized, people-oriented, and thrives in a dynamic, construction-adjacent environment. This is an onsite role supporting a long-term project at one of the largest AI data center campuses in the country. Key Responsibilities Onboarding & Offboarding Experience Coordinate new hire onboarding logistics including workspace setup, welcome kits, and office tours. Manage offboarding processes such as badge and access removal, desk resets, and equipment coordination. Partner with internal teams to ensure a smooth, professional employee experience from day one through departure. Office Operations & Supply Management Monitor, replenish, and manage office supplies, snacks, and beverages. Build and maintain relationships with vendors to ensure consistent quality and timely delivery. Track inventory levels and submit purchase requests as needed (receipts required). Workplace Environment & Culture Maintain a clean, organized, and inviting office environment. Support occasional in-office events or celebrations to promote team engagement and culture. Act as a friendly, approachable presence for employees and visitors. Seating & Space Logistics Maintain and update seating charts as teams grow and shift. Coordinate desk moves and workspace adjustments. Ensure ergonomic setups and functional workstations. Badging, Access & Security Support Issue and manage employee badges and building access credentials. Serve as a point of contact for access, security, and badge-related issues. Coordinate closely with site security and building management as needed. Mail, Packages & Deliveries Receive, sort, and distribute incoming mail and packages. Coordinate outgoing shipments and courier services. Track and manage delivery logistics efficiently. Facilities & Maintenance Support Liaise with building management to report and resolve maintenance issues. Support compliance with health, safety, and cleanliness standards. Assist with general facilities coordination in a construction-adjacent environment. Required Qualifications 3+ years of experience in office management, workplace operations, or administrative support Strong organizational skills with exceptional attention to detail Excellent communication and interpersonal skills; approachable and proactive Ability to thrive in a fast-paced, evolving environment Comfortable supporting teams in a mission-critical or construction-adjacent setting Proficiency with common workplace tools (Outlook, Teams, etc.) Preferred Qualifications Experience supporting data center or mission-critical environments 1–2 years of data center exposure (nice to have, not required) Experience working with vendors, facilities teams, or building management Local to the Abilene, TX area (preferred) Physical Requirements and Work Environment This position operates primarily in an active data center construction environment, encompassing both indoor and outdoor work settings. The role requires the physical ability to perform essential job functions safely and effectively in a dynamic environment that includes ongoing construction activity and evolving site conditions. The work environment includes areas and temporary structures owned, leased, or controlled by third parties over which Overwatch may have limited or no control. Because the project remains under construction, certain areas of the site — including access routes, staging zones, and temporary structures — may not yet be fully ADA-compliant until construction is complete or those third-party areas are finalized. Physical Requirements: Must be able to walk, stand, stoop, twist, bend, and climb stairs or ladders for extended periods while navigating uneven, unpaved, or obstructed terrain. Must be able to lift, carry, push, or pull up to 50 pounds on an occasional basis. Must be able to drive between job sites and access all areas of an active construction zone, including raised platforms, scaffolding, and confined spaces. • Must be able to tolerate exposure to outdoor weather conditions, dust, and construction-related noise, vibrations, and odors. Must be able to communicate effectively with contractors, engineers, and site personnel, and maintain situational awareness in high-activity environments. Personal protective equipment (PPE), including hard hats, safety vests, hearing protection, and steel-toe boots, is required. Must have sufficient visual acuity to read drawings, specifications, and safety signage, and to observe site activity. Work Environment: Work is performed primarily in and around active construction areas, which may include unfinished buildings, temporary field offices, staging areas, and partially completed infrastructure. These locations may contain uneven surfaces, limited accessibility, and other conditions typical of construction projects prior to final completion. Overwatch does not control and cannot modify accessibility conditions within areas, facilities, or temporary structures owned or managed by third parties. Reasonable Accommodation: Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position, provided such accommodations do not create safety hazards, impede essential mobility within active work zones, or require modification of facilities not owned or controlled by Overwatch. Know someone who’d be a great fit? If you're a current Overwatch employee and want to refer top talent to help us grow, submit your referral HERE. Let’s build the future together! Benefits: Overwatch Construction offers a competitive salary and benefits package, including health insurance, dental insurance, vision insurance, life insurance, 401(k) retirement plan, paid time off, and relocation assistance available. OVERWATCH is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. OVERWATCH considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Responsibilities

The Office Administrator is responsible for managing the day-to-day operations of the office, including onboarding and offboarding logistics, office supplies, and facilities support. They also maintain a welcoming environment and support team engagement through events and culture initiatives.