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Office Administrator & PA at Helfy
Herzliya, Tel-Aviv District, Israel -
Full Time

Start Date

Immediate

Expiry Date

27 Jun, 26

Salary

0.0

Posted On

29 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Office Management, Front Desk Operations, Scheduling, Calendar Management, Executive Travel Coordination, Vendor Communication, Inventory Management, Purchasing, Kitchen Operations, Travel Arrangements, Event Planning, Time Management, Multitasking, Prioritization, Adaptability, Communication

Industry

Health and Human Services

Description
Helfy is a fast-growing company that operates a digital telehealth platform connecting clients to doctors for online prescriptions and consultations. Driven by a purposeful, people-centric, and humanistic approach, we aspire to be the companion of choice for managing and living with ongoing medical conditions. We achieve this by offering patients affordable, accessible, personalized, and speedy medical treatments. Responsibilities End-to-end office management, ensuring a smooth daily workday. Manage front desk operations: Guest reception and scheduling meetings. Overseeing administrative tasks, including scheduling meetings, managing calendars, and coordinating executive travel. Direct communication and coordination with vendors and service providers. Responsible for managing office supplies inventory (including office equipment, technological equipment, and kitchen supplies) and parking arrangements. Manage daily office purchases, including groceries and supplies. Responsibility for kitchen operations and organization Assist in travel arrangements, including booking flights and accommodations. Support HR in planning and managing events, company trips, conferences, team-building activities, birthdays, and happy hours. Requirements Bachelor's degree. 1-2 years of experience as an Administrative Assistant or in a similar role. Strong written and verbal communication skills in Hebrew and English. Exceptional organizational and time-management abilities. Ability to multitask, prioritize tasks, and adapt to changing needs. Full-time, on-site position (Herzliya)
Responsibilities
This role is responsible for end-to-end office management, including front desk operations, scheduling meetings, and coordinating executive travel. Key duties also involve managing office supplies inventory, handling daily purchases, overseeing kitchen operations, and assisting HR with event planning.