Office Administrator at Panorama Mortgage Group LLC

Spring Valley, Nevada, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Sep, 26

Salary

0.0

Posted On

12 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Office Administration, Vendor Management, Executive Calendar Management, Budget Administration, Cross-Border Coordination, Project Management, Bilingual English/Spanish, Microsoft Office, Leadership, Stakeholder Management, Space Planning, Expense Reporting, Cross-Cultural Communication, Record Management, Problem Solving

Industry

Financial Services

Description

Description The Office Administrator is responsible for overseeing daily office operations across multiple locations while ensuring efficiency, compliance, and a high level of organizational support. This role requires a proactive professional who can lead administrative functions, support leadership, manage facilities, and coordinate operations across U.S. and Mexico offices. Key Responsibilities: Office Operations & Multi-Site Facilities Management Manage facilities operations, including maintenance, space planning, and vendor services Coordinate with landlords, building management, and service providers for all sites as needed Ensure office environments are fully functional, safe, and aligned with company standards Lead office moves, expansions, and space optimization initiatives Coordinate administrative operations between U.S. and Mexico offices Ensure alignment of processes, policies, and procedures across regions Support cross-border communication and collaboration Manage and prioritize executive calendars, including meetings, appointments, and travel arrangements Coordinate company meetings, events, and cross-location initiatives Leadership & Team Support Delegate tasks and monitor performance to ensure consistent service delivery Provide training and support to administrative staff for corporate offices Act as a key liaison between leadership and administrative teams Financial & Budget Administration Track corporate office expenses, and approve corporate vendor invoices Complete executive expense reports and payment request as needed Communication & Stakeholder Management Serve as a primary point of contact for internal teams, leadership, and external partners Handle escalated administrative and facilities-related issues Ensure effective communication across departments and locations Collaborate and communicate effectively with senior executives and their assistants. Build a strong working relationship with Executive Assistants of the CEO, CFO, General Counsel, and business leaders as well as other internal stakeholders.? Record Management Safeguard confidential information with a high level of discretion Requirements 5+ years of experience in office administration, including multi-site or regional support Experience managing facilities and vendor relationships Bilingual proficiency in English and Spanish strongly preferred Advanced proficiency in Microsoft Office and office/facilities management systems Strong leadership and team management skills across locations Excellent organizational and project management abilities Ability to manage multi-site operations and competing priorities Strong cross-cultural communication skills Financial acumen and budget management experience High level of professionalism, discretion, and problem-solving ability Travel: As needed travel internationally between United States and Mexico to meet business needs. Language: English preferred, Bi-Lingual (English/Spanish) desired. Compensation: PMG will offer a competitive compensation package commensurate with the background and experience of the applicant. AAP/EEO Statement: Panorama Mortgage Group, LLC dba SimplyPMG is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Responsibilities

Oversee daily office operations and facilities management across multiple sites in the U.S. and Mexico. Provide high-level administrative support to senior leadership and coordinate cross-border communication and processes.