• Company Profile
  Cherry Grove Nursing Home founded in 2006 . We are purpose built long care stay facility , respite, and convalescence. We specialise in long term care of older adults over the age of 18 . We provide 60 long term care beds -single and double rooms full ensuite .We are Located 3km outside of Campile village and 11km from New Ross town ,2km from JFK Arboretum . We have a team of 67 staff full time and part-time . We are an equal opportunities employer.

JOB DESCRIPTION: OFFICE ADMINISTRATOR AND PAYROLL TECHNICIAN

Position: office administrator and payroll technician
Location: Cherry Grove Nursing Home Priesthaggard, Campile, New Ross, Co. Wexford Y34 TC 61
Department: Office Administration
Reports to : Person In Charge / Director Of Nursing
Job Type: Part- time / 3 days per week-Tuesday to Thursday
Job Type: on site Eircode Y34 TC61

JOB SUMMARY:

The payroll & HR department is one of the most important in any organisation . Employees throughout Ireland rely on payroll to ensure they receive the correct amount of payment with the right deductions for Tax also made. There is a lot of pressure and working with numbers.
The payroll administrator and HR Support person is a critical member of the cherry grove team , ensuring effective management of staff wages and staff HR . The role requires a meticulous and proactive individual capable of managing financial tasks along with staff HR . Be knowledgeable of computer software payroll packages. Will do the banking and online payments and maintain accurate pay slips , revenue returns and bank payments.

EDUCATION AND EXPERIENCE

· Strong proficiency in financial software tools and platforms sage micropay
· Strong excel skills and familiarity with sage payroll.
· Diploma in payroll
· Level 6 in HR Management
· Experience desirable but not essential – training at onboarding.

SKILLS

· Good written and oral communications skills .
· Have good integrity , honest to respect confidential information.
· High quality IT skills
· Organised and efficient
· Excellent numeracy skills

SOFT SKILLS

Attention to detail: the ability to identify discrepancies in data and payroll.
Problem solving tackle challenges in a methodical manner and develop solutions effectively.
Time management : juggle multiple tasks effectively and prioritise workloads.
Communication: Ability to communicate to staff and get your point across effectively
Teamwork :- collaborate with colleagues across departments and levels.

KEY RESPONSIBILITIES PAYROLL

· Calculating staff hours and inputting them into sage payroll using their correct pay rate.
· Ensuring wages get paid by bank transfer into employee’s bank accounts two weekly payroll.
· Payslips are calculated and emailed to staff prior to or on pay day.
· Ensure compliance with employment legislation and standards.
· Determining the amount of tax and other deductions along with revenue returns.
· Answering staff issues such as time sheets and pay slips.
· Processing sick pay, maternity pay and holiday pay.
· Calculating pay increases
· Become familiar with winbase for the staff clocking’s for time at work be familiar with the time at work act 1997.
· Set up new staff with fob for clocking or fingerprint and orientate on use of same.

KEY RESPONSIBILITIES FOR HR SUPPORT

· Management of the recruitment process.
· To provide an induction package to all new employees
· Implement effective onboarding process for all new employees.
· To assist in updating of policies and procedures both independently and as part of management team.
· Support management in the provision of training provide reports of training needs of staff and due dates.
· Develop and maintain a training matrix for inspection by HIQA .
· Organise training for staff and maintain meticulous records of staff attendance and non-attendance at training.
· Remind staff of training needs and forward on pertinent training to staff and encourage staff to keep themselves updated and knowledgeable in their roles.
· Communicate with employees both phone and email for queries , training , clocking in and out etc.
· Maintain staff personnel files in accordance with HIQA standards and GDPR for all employees.
· Answer phone calls and redirect as required take messages and communicate on .
· Become familiar with the time at work act 1997 for staff entitlements and time off from work etc.
· Become familiar with the complaint’s procedure.
· Become familiar with the roles/ job descriptions of all staff working in Cherry Grove .
· Ensure contracts of employment are given to all new staff and signed and returned to their file.
· Keep accurate and updated records of staff , hours, absence, medical certs , sick pay.
· Keep annual review and probation forms up to date .
· Write letters for staff keep a record on computer file and or paper file as required and get signed and stamped by management .