Office Administrator at Plum Gas Solutions

Calgary, Alberta, Canada -

Full Time

Start Date

Immediate

Expiry Date

14 Sep, 26

Salary

0.0

Posted On

16 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office, Multitasking, Communication Skills, Bookkeeping, Administrative Support, Calendar Management, Inventory Management, Accounts Payable, Credit Card Reconciliation, Travel Coordination, Shipping Documentation, Office Management

Industry

Oil and Gas

Description

Office Administrator The Office Administrator provides support for daily office operations by managing a range of administrative and clerical tasks. The Office Administrator manages schedules, organizes files, and ensures a smooth and efficient workplace. Their responsibilities also include tasks like processing mail, managing inventory, and operating office equipment. Responsibilities and Duties: • Welcomes visitors in a professional, courteous, and friendly manner • Maintain neat and professional appearance and demeanor with customers and visitors • Help to organize office events • Maintains office space and communal snacks • Help BD support team with coordinating and arranging customer and corporate events • Review and assist in follow up action items (including customer contact) for collections and customer follow ups under the direction of the accounting team • Manage office, building and parking set ups for Calgary office • Liaison with building management for Calgary office needs • Coordinate and manage office supplies and needs for the entire office • Distribute all UPS, Fed Ex and any packages that are delivered to our office • Custom documents for shipments to and from US • Arrange and coordinate with carriers and Plum Ops team for shipments to and from US • Helps coordinate business travel – Egencia • Code and reconcile credit card statements by verifying transactions and supporting documents • Enter monthly AP recurring invoices in the accounting system • Maintains inventory of office supplies and anticipates supply needs; ensures prompt ordering and receipt of supplies and delivers supplies to workstations as needed • Supports the office with other related clerical duties such as scanning, filing, and other tasks as needed • Reconcile credit card statements by verifying transactions and supporting documents • Supports accounting team with mail processing for payment and other accounts payable functions Required Education and Experience: • Proficient with Microsoft Office • Ability to work under pressure to multitask and prioritize workload in a professional manner • Ability to handle confidential materials with care • Excellent verbal and written communication skills • Ability to work independently and as part of a team • 0 – 2 years of prior applicable experience • High school diploma or associate’s degree Preferred Education and Experience: • Bookkeeping experience is a plus Physical Demands: • Prolonged periods of sitting at a desk and working on a computer • Must be able to lift 15 pounds at times • Must be able to access and navigate each department at the organization’s facilities Travel required • 10%

Responsibilities

The Office Administrator manages daily office operations, including visitor reception, supply inventory, and facility coordination for the Calgary office. They also provide critical support to the accounting team through invoice entry and credit card reconciliation.