Office Administrator at Ram Realty Advisors LLC

North Palm Beach, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Dec, 25

Salary

0.0

Posted On

01 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Interpersonal Skills, Event Planning, Office Management, Inventory Management, Vendor Relations, Calendar Management, Communication Skills, Problem Solving, Attention to Detail, Time Management, Adaptability, Confidentiality, Microsoft Office Suite, Organizational Skills, Flexibility

Industry

Investment Management

Description

Description Ram Realty Advisors LLC acquires and develops retail, multifamily, and mixed-use properties in select high-growth markets throughout the Southeast. The investments are capitalized by Ram-sponsored discretionary private equity funds and institutional co-investment vehicles. Since 1996, Ram has deployed in excess of $4.8 billion of capital. Ram and its predecessor entities were founded in 1978. The Company is headquartered in Palm Beach Gardens, Florida, and has offices in Tampa, Florida; Charlotte and Chapel Hill, North Carolina; and Nashville, Tennessee. This role provides administrative support to the Palm Beach Gardens Office utilizing a high degree of confidentiality, professionalism, integrity, and good business judgement. The Office Administrator plays a vital role in our company. Essential Duties and Responsibilities: · Welcome and greet visitors, in person or on the telephone in a consistently professional & courteous manner, answering or directing inquiries. Interface with internal contacts at all levels of organization on a regular basis with great interpersonal skills · Sort and distribute all incoming and outgoing US Postal, Fed Ex, and UPS mail. Additional duties may include emailing, scanning and filing. · Assist with company event planning, including coordinating lunches for employee meetings, or making reservations. · Assist in setting up new and visiting employee work areas. · Oversee the maintenance and repair of office equipment, and electrical and mechanical systems. · Responsible for maintaining inventory and ordering snacks and office supplies, as well as cleaning and stocking kitchen and conference rooms on a continuous basis. · Monitor the office to ensure that it remains organized, presentable, safe and secure. · Facilitate visits and maintain courteous relationships with vendors acting as a liaison between company and vendors. Maintain vendor contact information, including tracking certificate of insurance expirations. · Assist with the calendar management, meeting scheduling, visiting employee travel arrangements. · Provide administrative support to Executive leader(s). · Assist with special projects and perform other duties as assigned. Requirements These requirements represent the education, knowledge, skill, certifications/licensure and/or ability required to perform the job satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties noted above. Bachelor’s degree in business administration or related field. Previous experience as an administrative assistant or in a similar role. Experience supporting high level executives. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and other relevant software. Understanding of office management procedures and protocol. Attention to detail and ability to problem-solve quickly and efficiently. Demonstrates a high degree of integrity and confidentiality. Excellent interpersonal and communication skills, both written and verbal. Excellent time management skills. Adaptability, flexibility, and champion of change for improvements and efficiencies. Extreme attention to detail and organizational skills, with ability to multi-task and prioritize tasks. Valid state driver’s license required. These characteristics are highly valued throughout the Company and essential for all team members: · High degree of professionalism. · Commitment to quality and a constant desire for improvement. · Being open-minded and willing to learn. · Humility and an ability to admit “I don’t know” or “I made a mistake”. · Knowing when and how to ask for help. · Adaptability and flexibility. · A deep belief in the importance of putting the team first. · A strong sense of respect for self and others. · An unwavering commitment to integrity (no matter the perceived short-term cost). Please note: The Team Member Description is not designed to contain a comprehensive list of duties and responsibilities that may be required of the employee. Duties and responsibilities may change at any time with or without notice.

Responsibilities

The Office Administrator provides administrative support to the Palm Beach Gardens Office, ensuring a high degree of confidentiality and professionalism. Key duties include greeting visitors, managing office supplies, coordinating events, and providing support to executive leaders.